Executive Assistant

Addison Group; San Francisco (CA); On-site; USD 70,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is seeking an experienced Executive Assistant to support three Vice Presidents within the Engineering, Product & Design organization in San Francisco. This role goes beyond traditional admin work, requiring you to anticipate needs, manage complex priorities, and coordinate cross-functional projects.

The ideal candidate has 2-5 years of EA experience, strong calendar and communication skills, and a passion for AI and modern productivity tools.

Qualifications

• 2-5 years of Executive Assistant experience preferred.
• Experience supporting senior leaders or executives.
• Ability to anticipate needs and proactively manage priorities.
• Strong executive calendar management and organizational skills.
• Attention to detail and follow-through.
• Genuine enthusiasm for AI and ability to leverage AI tools in daily workflows.
• Ability to adapt to different executive styles and work independently.

Responsibilities

• Manage complex calendars, meetings, and administrative needs for three senior leaders.
• Coordinate priorities with the Senior Executive Assistant to maintain seamless support.
• Anticipate scheduling, logistical, and operational issues and address them proactively.
• Coordinate cross-functional communications and remove roadblocks to keep initiatives moving.
• Lead and support special projects and operational improvements.
• Coordinate team events and onsite meetings, including all-hands.
• Support travel and other logistical requirements for executives and teams.
• Identify opportunities to improve administrative processes and workflows using AI tools.

Skills

Calendar management

Executive support

Cross-functional collaboration

Independent worker

AI/productivity tools

Tools

AI tools

Automation tools

Job description

Assignment Type: Contract/Contract to Hire

Work Schedule: Monday-Friday, 9:00 AM-5:00 PM

Benefits: This position is eligible for medical, dental, vision, 401(k)

About The Company:

Addison Group is hiring for a client, a high-growth technology company specializing in AI-powered contract management. The organization serves major global companies and has approximately 850+ employees worldwide. This is an innovative, scaling environment that values technology, collaboration, and modern approaches to productivity.

Job Description:

Addison Group is hiring for a strategic and proactive Executive Assistant to support three Vice Presidents within the Engineering, Product & Design organization. This is a team-focused EA role that goes beyond traditional administrative support, requiring someone who can anticipate executive needs, manage complex priorities, coordinate projects and logistics, and help keep cross-functional initiatives moving forward.

The ideal candidate will bring an operations and project-focused mindset, strong judgment, exceptional attention to detail, and a genuine enthusiasm for AI and modern productivity tools. This individual should be comfortable working independently, adapting to different executive styles, respectfully challenging assumptions, and identifying opportunities to improve processes and efficiency.

Key Responsibilities:

• Manage complex calendars, priorities, meetings, and administrative needs for three senior Engineering and Product leaders.
• Partner closely with the Senior Executive Assistant to coordinate priorities and maintain seamless executive support.
• Anticipate executive needs and proactively address potential scheduling, logistical, and operational issues.
• Coordinate cross-functional communications and help remove roadblocks to keep initiatives moving.
• Lead and support special projects, organizational initiatives, and operational improvements.
• Coordinate team events, onsite meetings, all-hands meetings, and other organizational logistics.
• Support executive and team travel, meetings, and other logistical requirements.
• Identify opportunities to improve administrative processes, workflows, and overall operational efficiency.
• Leverage AI, automation, and modern productivity tools to increase efficiency and improve workflows.
• Build strong relationships with stakeholders across Engineering, Product, Design, and the broader organization.
• Keep executives and stakeholders informed of priorities, timelines, and outstanding items.
• Exercise sound judgment regarding when to make decisions independently, when to push back, and when to escape.
• Handle confidential and sensitive information with professionalism and discretion.
• Adapt to changing priorities and operate effectively in a fast-paced, high-growth environment.

Qualifications:

• 2-5 years of Executive Assistant experience preferred; candidates with additional experience will also be considered.
• Experience supporting senior leaders or executives.
• Demonstrated ability to anticipate needs and proactively manage priorities.
• Strong executive calendar management and organizational skills.
• Exceptional attention to detail and follow-through.
• Genuine enthusiasm for AI and experience incorporating AI tools into daily workflows.
• Ability to adapt to different executive working and communication styles.
• Strong cross-functional communication and collaboration skills.
• Ability to work independently and exercise sound judgment.
• Strategic, operations-minded approach to administrative support.
• Comfortable working in a fast-paced, high-growth, and occasionally ambiguous environment.
• Ability to work onsite in San Francisco approximately 2-3 days per week.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.