Administrative Assistant

Addison Group; San Francisco (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is seeking an Administrative Assistant in San Francisco to independently oversee day-to-day front office and office operations while providing executive administrative support to the firm's founders. This role emphasizes maintaining an organized office and proactive operational problem-solving.

Approximately 70% of the role focuses on front office and office management, with the remaining 30% dedicated to Executive Assistant duties, including calendar management, travel

Qualifications

• 3+ years of front office experience in a professional setting.
• Ability to own office operations with minimal oversight.
• Strong self-initiation and problem-solving skills.
• Willingness to work 100% onsite in San Francisco.

Responsibilities

• Independently manage daily front office and office operations.
• Maintain a professional, organized, and well-functioning office environment.
• Proactively identify and address office needs, maintenance issues, and operational concerns.
• Order and maintain office supplies, inventory, and other necessary materials.
• Coordinate with vendors, building management, facilities, and service providers.
• Troubleshoot and coordinate solutions for day-to-day office issues, including internet, power, facilities, and vendor concerns.
• Manage general office logistics and administrative processes.
• Provide calendar management and scheduling support for the firm's two founders.
• Coordinate domestic and international travel, including researching and booking flights and hotels.
• Manage and organize executive expenses and related documentation.
• Anticipate the needs of senior leadership and proactively provide administrative support.
• Take initiative to identify opportunities to improve office operations and efficiency.
• Serve as a reliable point of contact for office-related questions and needs.
• Handle sensitive and confidential information with professionalism and discretion.

Skills

Front office experience

Office management

Ownership mindset

Problem-solving

Onsite work

Job description

Assignment Type: Direct Hire

Pay: $100,000-$120,000 annually + bonus

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Addison Group is hiring for a client, an investment firm specializing in acquiring and managing diversified farmland assets across the United States. The organization has extensive experience in farm management, farm acquisition, portfolio construction, and risk management and operates in a professional, close-knit environment.

Job Description:

Addison Group is hiring for an Administrative Assistant to independently oversee day-to-day front office and office operations while providing executive administrative support to the firm's founders. This position will be responsible for maintaining an organized and professional office environment, proactively addressing operational needs, coordinating supplies and vendors, and ensuring the office runs smoothly with minimal oversight.

Approximately 70% of the role will focus on front office and office management responsibilities, while the remaining 30% will provide Executive Assistant support, including calendar management, travel coordination, and expense management for the firm's two founders.

The ideal candidate will have at least three years of experience independently managing a front office or office environment and will be comfortable taking ownership, identifying needs before they become issues, and finding solutions without requiring significant direction. Experience in investment management, asset management, professional services, or a similar professional environment is preferred.

Key Responsibilities:

• Independently manage daily front office and office operations.
• Maintain a professional, organized, and well-functioning office environment.
• Proactively identify and address office needs, maintenance issues, and operational concerns.
• Order and maintain office supplies, inventory, and other necessary materials.
• Coordinate with vendors, building management, facilities, and service providers.
• Troubleshoot and coordinate solutions for day-to-day office issues, including internet, power, facilities, and vendor concerns.
• Manage general office logistics and administrative processes.
• Provide calendar management and scheduling support for the firm's two founders.
• Coordinate domestic and international travel, including researching and booking flights and hotels.
• Manage and organize executive expenses and related documentation.
• Anticipate the needs of senior leadership and proactively provide administrative support.
• Take initiative to identify opportunities to improve office operations and efficiency.
• Serve as a reliable point of contact for office-related questions and needs.
• Handle sensitive and confidential information with professionalism and discretion.

Qualifications:

• 3+ years of front office experience, including office management or office coordination.
• Demonstrated experience independently managing an office or front desk environment.
• Proven ability to take ownership of office operations with minimal oversight.
• Strong self-initiation and problem-solving skills.
• Ability to work 100% onsite in San Francisco.
• Strong organizational and time-management skills.

  Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.