Executive Front Office Lead for Founders (SF Onsite)

Addison Group; San Francisco (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is seeking an Administrative Assistant in San Francisco to independently oversee day-to-day front office and office operations while providing executive administrative support to the firm's founders. This role emphasizes maintaining an organized office and proactive operational problem-solving.

Approximately 70% of the role focuses on front office and office management, with the remaining 30% dedicated to Executive Assistant duties, including calendar management, travel

Qualifications

• 3+ years of front office experience in a professional setting.
• Ability to own office operations with minimal oversight.
• Strong self-initiation and problem-solving skills.
• Willingness to work 100% onsite in San Francisco.

Responsibilities

• Independently manage daily front office and office operations.
• Maintain a professional, organized, and well-functioning office environment.
• Proactively identify and address office needs, maintenance issues, and operational concerns.
• Order and maintain office supplies, inventory, and other necessary materials.
• Coordinate with vendors, building management, facilities, and service providers.
• Troubleshoot and coordinate solutions for day-to-day office issues, including internet, power, facilities, and vendor concerns.
• Manage general office logistics and administrative processes.
• Provide calendar management and scheduling support for the firm's two founders.
• Coordinate domestic and international travel, including researching and booking flights and hotels.
• Manage and organize executive expenses and related documentation.
• Anticipate the needs of senior leadership and proactively provide administrative support.
• Take initiative to identify opportunities to improve office operations and efficiency.
• Serve as a reliable point of contact for office-related questions and needs.
• Handle sensitive and confidential information with professionalism and discretion.

Skills

Front office experience

Office management

Ownership mindset

Problem-solving

Onsite work

Job description

Addison Group is seeking an Administrative Assistant in San Francisco to independently oversee day-to-day front office and office operations while providing executive administrative support to the firm's founders. This role emphasizes maintaining an organized office and proactive operational problem-solving.

Approximately 70% of the role focuses on front office and office management, with the remaining 30% dedicated to Executive Assistant duties, including calendar management, travel