Firm Administrator

Addison Group; San Francisco (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in San Francisco seeks a highly dependable Firm Administrator to oversee day-to-day office operations and provide executive support to two senior leaders. This is a small-office environment with significant ownership over front office functions.

The role is onsite only, Monday–Friday, 40 hours, with a $100,000–$120,000 salary plus a 10–20% bonus, comprehensive medical/dental/vision and a 401(k).

Qualifications

• 3+ years experience in office management, office coordination, front office administration, or a related role.
• Ability to independently manage office operations with limited oversight.
• Strong organizational skills and attention to detail.
• Resourceful, proactive approach to problem-solving.
• Ability to prioritize responsibilities and work independently.
• Professional communication and presentation skills.
• Comfortable working fully onsite in San Francisco.
• Bachelor's degree preferred.
• Financial services, investment management, professional services, or similar industry experience preferred.
• This is an onsite position and is not eligible for a remote or hybrid schedule.
• Candidates should have experience personally owning office operations rather than primarily supporting a larger administrative team.
• The position requires someone comfortable working independently and making decisions about day-to-day office needs.
• A criminal background check is required.
• Resume review is expected next Wednesday/Thursday.
• 10–20% bonus opportunity.
• Permanent, full-time opportunity.
• High level of ownership and autonomy.
• Opportunity to work closely with senior leadership.
• Medical, dental, vision, and 401(k) eligibility.

Responsibilities

• Oversee daily office operations and ensure the workplace is organized, stocked, and functioning smoothly.
• Manage office supplies, inventory, vendors, facilities requests, and general workplace needs.
• Act as the primary point of contact for day-to-day office issues and coordinate solutions as needed.
• Proactively identify and address operational needs before they become problems.
• Manage calendars and scheduling for two senior executives.
• Coordinate business travel, including researching and arranging flights and hotels.
• Assist with expense management and related administrative processes.
• Troubleshoot common office and facilities issues and communicate with appropriate vendors or building contacts.
• Provide professional, polished administrative support in a traditional corporate environment.

Skills

Office management

Organizational skills

Communication skills

Independent work

Problem solving

Prioritization

Professional presentation

Education

Bachelor's degree preferred

Job description

Industry: Financial Services / Professional Services

Pay: $100,000–$120,000 annually + 10–20% bonus

Work Schedule: Monday–Friday, 40 hours/week; 100% onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

We are partnering with an established professional services firm in San Francisco seeking a highly dependable and self-directed Firm Administrator. This is a small-office environment where the person in this role will have significant ownership over day-to-day office operations and executive administrative support.

Job Description

The Firm Administrator will oversee the daily functioning of the office while providing administrative support to two senior executives. The ideal candidate is someone who can independently identify priorities, resolve issues, and keep the workplace organized and running efficiently without needing frequent direction.

This opportunity is best suited for an experienced office professional who has previously taken ownership of front office or office management responsibilities in a polished corporate environment.

Key Responsibilities

• Oversee daily office operations and ensure the workplace is organized, stocked, and functioning smoothly
• Manage office supplies, inventory, vendors, facilities requests, and general workplace needs
• Act as the primary point of contact for day-to-day office issues and coordinate solutions as needed
• Proactively identify and address operational needs before they become problems
• Manage calendars and scheduling for two senior executives
• Coordinate business travel, including researching and arranging flights and hotels
• Assist with expense management and related administrative processes
• Troubleshoot common office and facilities issues and communicate with appropriate vendors or building contacts
• Provide professional, polished administrative support in a traditional corporate environment

Qualifications

• 3+ years of experience in office management, office coordination, front office administration, or a related role
• Demonstrated ability to independently manage office operations with limited oversight
• Strong organizational skills and attention to detail
• Resourceful, proactive approach to problem-solving
• Ability to prioritize responsibilities and work independently
• Professional communication and presentation skills
• Comfortable working fully onsite in San Francisco
• Bachelor's degree preferred
• Financial services, investment management, professional services, or similar industry experience preferred
• This is an onsite position and is not eligible for a remote or hybrid schedule
• Candidates should have experience personally owning office operations rather than primarily supporting a larger administrative team
• The position requires someone comfortable working independently and making decisions about day-to-day office needs
• A criminal background check is required
• Resume review is expected next Wednesday/Thursday
• 10–20% bonus opportunity
• Permanent, full-time opportunity
• High level of ownership and autonomy
• Opportunity to work closely with senior leadership
• Medical, dental, vision, and 401(k) eligibility

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.