Onsite Facilities Services Coordinator — Sustainability

Stanford University; Palo Alto (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Stanford University is seeking a Facilities Services Coordinator to support the SoM campus through custodial, landscaping, bio-waste and recycling services. This 100% onsite role coordinates contracts, tracks work orders, and ensures safe, efficient facilities operations for students, faculty and staff.

You will work with OFPM and SoM teams to advance sustainability, manage small projects, and liaise with vendors while maintaining strong attention to detail and reliable attendance.

Qualifications

• Associate degree and two years related facilities administration experience, or a combination of education and experience.
• Minimum 2 years of relevant facilities experience in a professional environment.
• Excellent communication and relationship-building skills.
• Competence to manage multiple priorities and respond effectively with limited guidance.
• Proficient with CMMS (Oracle, Maximo) and Microsoft Office including Excel and Outlook.
• Strong organizational skills, attention to detail and ability to prioritize multiple tasks.
• Problem-solving mindset, ability to work independently and coordinate cross-functional teams.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

Responsibilities

• Serves as the primary point of contact for facilities issues in assigned buildings and grounds; monitors completion of work requests.
• Oversees a network of service contracts (custodial, landscaping, recycling, and bio-waste) and tracks performance.
• Identifies, recommends and implements service and process modifications to avoid conflicts and increase sustainability, productivity, and/or cost reduction.
• Completes project coordination for department projects; acts as liaison; oversees/executing small, local projects.
• Serves as bio-waste management coordinator, adhering to safety and disposal procedures in lab settings.
• Coordinates communications services by providing updates, alerts, and notifications to building occupants.

Skills

Interpersonal skills

Communication

Multitasking

Vendor management

Safety knowledge

Project coordination

Education

Associate degree with two years related facilities administration experience

Tools

Oracle/Maximo

Microsoft Office

Excel

Outlook

Microsoft Project

Job description

Stanford University is seeking a Facilities Services Coordinator to support the SoM campus through custodial, landscaping, bio-waste and recycling services. This 100% onsite role coordinates contracts, tracks work orders, and ensures safe, efficient facilities operations for students, faculty and staff.

You will work with OFPM and SoM teams to advance sustainability, manage small projects, and liaise with vendors while maintaining strong attention to detail and reliable attendance.