On-Site Facilities Specialist I - Lab & Building Ops

Stanford University; Palo Alto (CA); On-site; USD 117,110,000 - 119,859,000; Full time

Job summary

Stanford University in Palo Alto seeks a Facilities Specialist 1 to support operations across multiple Physics/H&S buildings, handling maintenance requests, inventory control, and safety coordination. The role requires strong customer service, attention to detail, and the ability to manage office moves and lab renovations.

Applicants should have an Associate degree and at least two years of related facilities administration experience, with proficiency in Excel, Word, PowerPoint, and project

Qualifications

• Associate degree
• Two years related, demonstrated facilities administration experience,or a combination of education and relevant experience.
• Strong interpersonal and vendor-management abilities

Responsibilities

• Serve as property operations / maintenance point of contact for facilities’ issues in assigned building(s), unit(s), lab(s); initiatework requests, monitor completion; coordinate and monitor routinemaintenance services completion (trash, utilities, custodian, pestcontrol, long term preservation, inspections, grounds, landscapes,alarms, systems & equipment).
• Perform condition assessments on appearance, equipment, ortroubleshooting (formulated by another group, FSM); implement preventivemaintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up,shutdown requirements); coordinate contract work, third partyvendors.
• Identify, recommend & implement building operations &process modifications to the facility for increased productivity and/orcost reduction; coordinate maintenance logistics (to avoid facultyconflicts, events).
• Handle property administration by completing tagging, data entryand inventory; completing purchase orders, receiving; and completingrecord keeping, tracking, information gathering and support for spaceallocation decision makers.
• Implement facility security programs by distributing keys,providing building access, monitoring access records, assessing securityinfrastructure needs (security cameras, interlocks, alarms); andassessing and changing access schedules.
• Complete project coordination by: performing the assigned taskswithin department projects; acting as a project coordinator/liaison; andoverseeing and executing projects (limited to small, local projects),including their organization, scheduling, budgeting, andimplementation.
• Serve as safety management coordinator by correcting identifiedsafety issues; tracking chemical inventory, disposal, hazardous waste;communicating and implementing disposal procedures in laboratorysettings; conducting safety training and/or new employee facilityorientation; and participating in emergency preparedness, recovery andbusiness continuity coordination.
• Coordinate communications services (network administration,desktop support, primary troubleshooting, and telephony liaison);provide updates, alerts, notifications to building occupants, includingwebsites, phones; and oversee mailing services, shipping anddelivery.
• Coordinate space management and planning activities including:move coordination; space inventory; space allocation tracking;specifying set-ups; maximizing space utilization; providing input intofacilities renewal model; and capital plan implementation (asassigned).
• May conduct inventory and administer store supplies, asdirected.

Skills

Interpersonal skills

Judgment

Project coordination

Communication

Vendor management

Education

Associate degree

Tools

Excel

Word

PowerPoint

Project

Job description

Stanford University in Palo Alto seeks a Facilities Specialist 1 to support operations across multiple Physics/H&S buildings, handling maintenance requests, inventory control, and safety coordination. The role requires strong customer service, attention to detail, and the ability to manage office moves and lab renovations.

Applicants should have an Associate degree and at least two years of related facilities administration experience, with proficiency in Excel, Word, PowerPoint, and project