Facilities Services Coordinator

Stanfordlivetickets; Palo Alto (CA); On-site; USD 54,000 - 63,000; Full time

Job summary

Stanford University is seeking a Facilities Services Coordinator to maintain the campus environment for the School of Medicine, overseeing custodial, landscaping, recycling, and bio-waste services. The role emphasizes communication with vendors, safety, and sustainability while coordinating small projects onsite.

Qualifications include an Associate degree with 2 years of facilities experience, strong organizational skills, and proficiency in Excel, Word, PowerPoint, and CMMS tools.

Qualifications

• 2+ years of facilities experience in a professional environment.
• Excellent communication and relationship building skills.
• Ability to manage multiple priorities with limited guidance.

Responsibilities

• Serve as primary contact for facilities issues in assigned buildings and grounds.
• Oversee a network of service contracts (custodial, landscaping, recycling, bio-waste).
• Identify and implement service/process modifications for sustainability and cost reduction.
• Coordinate small local projects including scheduling and execution.
• Act as bio-waste management coordinator and enforce disposal procedures.

Skills

Facilities experience

Communication

Multitasking

Vendor coordination

CMMS (Oracle/Maximo)

Education

Associate degree

2 years related experience

Tools

CMMS (Oracle, Maximo)

Microsoft Office

Excel

Job description

The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, and facility assets. In the pursuit of this mission, the office has an immediate opening for a Facilities Services Coordinator.

Stanford University is seeking a Facilities Services Coordinator to maintain the thriving indoor and outdoor environments for the School of Medicine (SoM). The Facilities Services Coordinator is responsible to further SoM’s sustainability projects and serve as the liaison for contracted services with the Office of Facilities Planning and Management (OFPM) in the following core areas: custodial, landscaping, bio-waste, and recycling. The day-to-day responsibilities assigned to this position advance excellence in medicine through facilities stewardship by preserving the beauty of SOM's campus and coordinating the operational needs for SoM’s esteemed students, faculty and staff. This is 100% onsite.

Duties

• Serves as the primary point of contact for facilities issues in assigned buildings and grounds; monitors completion of assigned work requests; regularly performs condition assessments on appearance.
• Oversees a network of service contracts (custodial, landscaping, recycling, and bio-waste) to address the operational needs; ensures fulfillment of contracted services; develops inspection system to track completion of services and report on performance of contracted services with recommendations for improvements.
• Identifies, recommends and implements service and process modifications to avoid faculty/staff conflicts and increase sustainability, productivity, and/or cost reduction.
• Completes project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; overseeing and executing projects (limited to small, local projects), including their organization, scheduling, and implementation.
• Serves as bio-waste management coordinator by correcting identified safety issues; understanding, communicating, and overseeing disposal procedures in laboratory settings; participating in emergency preparedness, recovery, and business continuity coordination.
• Coordinates communications services by: providing updates, alerts, and notifications to building occupants including websites and phones.

Desired Qualifications

• Minimum 2 years of relevant facilities experience in a professional environment.
• Excellent communication and relationship building skills;
• Competence to manage multiple priorities and respond effectively with limited guidance;
• Drive to establish themselves as a leading contributor within OFPM and SoM.
• Proficient with CMMS (i.e Oracle, Maximo), Microsoft Office, Excel, Outlook
• Strong organizational skills, attention to detail and ability to prioritize multiple tasks
• Problem-solving mindset, ability to work independently and coordinate cross-functional teams
• Facility Management Professional (FMP) desirable
• Punctual with strong attendance history

Education & Experience (Required)

Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and experience.

Knowledge, Skills and Abilities (Required)

• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
• Working knowledge of applications such as Excel, Word, PowerPoint, Project.
• Experience working with internal and external vendors and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

Certifications & Licenses

Valid California Non-commercial Driver's License.

Physical Requirements*

• Frequently stand/walk, seated, performs desk-based computer tasks.
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds.
• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
• Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

• Requires 24-hour response availability seven days per week for emergency situations.
• May be exposed to noise > 80dB TWA.
• May working at heights 4 - 10 ft.

Budgeted pay for position: $39-$46/hour

* - Other duties may also be assigned