Administrative Associate, Sustainability Programs (Hybrid)

Stanford University; Palo Alto (CA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Stanford University’s Sustainability Accelerator seeks a full-time Administrative Associate to support four faculty portfolios and the operations team. The role emphasizes calendar management, travel coordination, document drafting, and financial processing in a fast-paced, mission-driven environment.

The ideal candidate is highly organized, with advanced computer skills, strong communication, and a service-oriented mindset, capable of coordinating meetings, events, and budgeting tasks.

Qualifications

• High school diploma and four years of administrative experience.
• Advanced computer skills with office software.
• Excellent organizational and communication abilities.

Responsibilities

• Manage calendars with limited consultation and resolve conflicts.
• Coordinate complex conferences, seminars, and events within budget.
• Arrange travel and process reimbursements.
• Organize electronic files in Google Drive and related systems.
• Draft documents and correspondence for presentations, grants, and reports.
• Create complex reports and spreadsheets using specialized software.
• Monitor and reconcile budget statements and assist with vendor selection.

Skills

Advanced computer skills

Strong organizational skills

Verbal communication

Written communication

Customer service

Education

High school diploma

Tools

Google Drive

Google Workspace

Calendar tools

Job description

Stanford University’s Sustainability Accelerator seeks a full-time Administrative Associate to support four faculty portfolios and the operations team. The role emphasizes calendar management, travel coordination, document drafting, and financial processing in a fast-paced, mission-driven environment.

The ideal candidate is highly organized, with advanced computer skills, strong communication, and a service-oriented mindset, capable of coordinating meetings, events, and budgeting tasks.