Sustainability Programs & Operations Coordinator

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Stanford Doerr School of Sustainability seeks a full-time Administrative Associate on Stanford's main campus, with a hybrid option for three or more on-site days per week. The role provides administrative and programmatic support across four portfolios of faculty research projects, coordinating schedules, events, and resources to connect faculty, researchers, and staff.

The ideal candidate is highly organized, collaborative, and service-oriented, with strong communication skills and meticulous

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Experience supporting meetings, events and travel.
• Proficient with Google Drive and document management.

Responsibilities

• Manage complex calendars and resolve scheduling conflicts.
• Create and manage scheduling polls.
• Arrange business travel and process reimbursements.
• Organize electronic files for efficient access.
• Provide primary administrative support for four portfolios.
• Plan and manage conferences, seminars, and events within budget.
• Draft documents and correspondence for reports and presentations.
• Produce complex reports and spreadsheets using specialized software.
• Monitor and reconcile budget statements and assist with vendor selection.

Skills

Calendar management

Communication

Event coordination

Travel logistics

Documentation

Tools

Google Drive

Spreadsheets

Job description

Stanford Doerr School of Sustainability seeks a full-time Administrative Associate on Stanford's main campus, with a hybrid option for three or more on-site days per week. The role provides administrative and programmatic support across four portfolios of faculty research projects, coordinating schedules, events, and resources to connect faculty, researchers, and staff.

The ideal candidate is highly organized, collaborative, and service-oriented, with strong communication skills and meticulous