Onsite Facilities & Operations Coordinator

Navitus Health Solutions / Lumicera Health Services; Appleton (WI); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

20 days paid time off

4 weeks parental leave

9 paid holidays

401K match up to 5%

Adoption Assistance Program

Flexible Spending Account

Educational Assistance Plan

Referral Bonus Program – up to $750

Job summary

Navitus Health Solutions is seeking a Coordinator, Facilities and Operations for our Appleton, Wisconsin office. The role coordinates facilities maintenance, supports budget activities, and partners with vendors to resolve issues across owned, leased, or shared locations.

The position involves safety training for the Critical Incident Response Team (CIRT), onboarding-related tasks, and collaboration with multiple teams. Onsite work is required.

Qualifications

• High school diploma or GED required.
• Notary Public preferred.
• 1-2 years of administrative experience required.
• 2 years of facilities coordination, administrative support, or maintenance operations in a corporate, health care, or insurance setting required.
• Proficiency in Outlook, PowerPoint, Word, and Excel required.
• Knowledge of and experience with SharePoint, Visio, graphics programs, and database programs preferred.
• The ability to consistently interact cooperatively and respectfully with other employees.

Responsibilities

• Coordinate facilities maintenance and administrative support for assigned locations.
• Prepare correspondence, memos, presentations, minutes, and reports using software applications.
• Coordinate room set-up needs and facility support for meetings and events, including supplies and budget decisions.
• Assist with the development, preparation, and maintenance of facility-related policies and procedures, including campus emergency procedures.
• Coordinate safety training activities for the Critical Incident Response Team (CIRT) and maintain related schedules, records, and communications.
• Maintain safety equipment across campuses, reorder supplies, verify all campus equipment and supplies are current.
• Work with vendors across locations to coordinate repairs and maintenance services.
• Maintain accuracy with minimal errors, assist with budget activities, and onboarding identity management.
• Provide backup coverage for the receptionist.
• Serve as a resource to management and employees in areas of responsibility.

Skills

Outlook

PowerPoint

Word

Excel

Education

High school diploma or GED

Tools

SharePoint

Visio

Graphics programs

Database programs

Job description

Navitus Health Solutions is seeking a Coordinator, Facilities and Operations for our Appleton, Wisconsin office. The role coordinates facilities maintenance, supports budget activities, and partners with vendors to resolve issues across owned, leased, or shared locations.

The position involves safety training for the Critical Incident Response Team (CIRT), onboarding-related tasks, and collaboration with multiple teams. Onsite work is required.