Coordinator, Facilities and Operations

Navitus Health Solutions

Appleton (WI)

On-site

USD 28,000 - 33,000

Full time

8 days ago

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Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO 20 days

Parental leave 4 weeks

Holidays 9

401K match

Job summary

Navitus Health Solutions is seeking a Coordinator, Facilities and Operations to join our team in Appleton, Wisconsin. This onsite role coordinates facilities maintenance and operational support for all locations, working with vendors to resolve issues and supporting budget tracking and safety training activities.

The role requires 1–2 years of administrative or facilities coordination experience, proficiency with Outlook, Excel, and PowerPoint, and the ability to onboard associates.

Qualifications

1–2 years of administrative or facilities coordination experience.
Experience in corporate, health care, or insurance settings preferred.
Proficient with Outlook, PowerPoint, Word, and Excel.
Knowledge of SharePoint, Visio, and graphics/database programs preferred.
Ability to coordinate safety training and vendor relations.

Responsibilities

Coordinate facilities maintenance and administrative support for assigned locations.
Prepare correspondence, memos, presentations, minutes, and reports using software applications.
Coordinate room setup for meetings and events, including supplies and layout changes; make sound purchasing decisions for supplies when necessary.
Assist with development, preparation, and maintenance of facility-related policies and procedures.
Coordinate safety training for all members of the Critical Incident Response Team (CIRT) and maintain related schedules and records.
Maintain safety equipment across campuses, reorder supplies, and verify equipment status.
Work with vendors across locations to coordinate repairs, maintenance services, and follow up on issues.
Maintain accurate records and assist with budget activities and internal communications.

Skills

Administrative experience

Communication skills

Teamwork

Attention to detail

Education

High school diploma or GED

Notary Public preferred

Tools

Outlook

PowerPoint

Word

Excel

SharePoint

Visio

Graphic software

Database programs

Job description

About Us

Navitus - Putting People First in Pharmacy - Navitus was founded as an alternative to traditional pharmacy benefit manager (PBM) models. We are committed to removing cost from the drug supply chain to make medications more affordable for the people who need them. At Navitus, our team members work in an environment that celebrates diversity, fosters creativity and encourages growth. We welcome new ideas and share a passion for excellent service to our customers and each other.

We are committed to providing equal employment opportunity to all applicants and employees and comply with all applicable nondiscrimination regulations, including those related to protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or handicap.

Pay Range

USD $20.19 - USD $23.75 /Hr.

STAR Bonus % (At Risk Maximum)

0.00 - Ineligible

Work Schedule Description (e.g. M-F 8am To 5pm)

8:00 am - 4:30 pm

Overview

Navitus Health Solutions is seeking a Coordinator, Facilities and Operations to join our team!

This is an onsite role at our Appleton, Wisconsin office.

The Coordinator, Facilities and Operations is responsible for coordinating facilities maintenance and operational support activities for all locations whether owned, leased, or shared. This position supports repair and maintenance needs, partners with vendors to ensure timely resolution of facilities issues, assists with budget-related tracking and administrative support, and coordinates safety training activities for the Critical Incident Response Team (CIRT). This role interacts with many roles across the enterprise due to tasks related to onboarding of associates.

Is this you? Find out more below!

Responsibilities

Coordinate facilities maintenance and administrative support for assigned locations.
Prepare correspondence, memos, presentations, minutes, and reports using software applications.
Coordinate room set‑up needs and facility support for meetings and events, including supplies, layout changes, and follow‑up with facilities or janitorial teams as needed; including making sound purchasing decisions for supplies when necessary at various campuses.
Assist with the development, preparation, and maintenance of facility‑related policies and procedures, including campus‑specific emergency procedures.
Coordinate safety training activities for all members of the Critical Incident Response Team (CIRT) and maintain related schedules, records, and communications.
Maintain safety equipment across campuses, reorder supplies, verify all campus equipment and supplies are current.
Work with vendors across various locations to coordinate repairs, maintenance services, and follow‑up on outstanding facilities issues.
Maintain accuracy with minimal errors, while assisting with budget activities, creating and maintaining distribution lists for internal communications, and new hire setup for identity management.
Provide backup coverage for the receptionist.
Serve as a resource to management and employees in areas of responsibility.
Other duties as assigned.

Qualifications

What our team expects from you?

High school diploma or GED required.
Notary Public preferred.
1-2 years of administrative experience required.
2 years of experience in facilities coordination, administrative support, or maintenance operations in a corporate, health care, or insurance setting required.
Proficiency in Outlook, PowerPoint, Word, and Excel required.
Knowledge of and experience with SharePoint, Visio, graphics programs, and database programs preferred.
Participate in, adhere to, and support compliance program objectives.
The ability to consistently interact cooperatively and respectfully with other employees.

What can you expect from Navitus?