Office Operations & Facilities Specialist

NES Fircroft; Town of Texas (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

NES Fircroft in Wisconsin is seeking an Office Services & Facilities Coordinator to ensure smooth day-to-day operations. You will manage workplace services, supplies, vendor relations, onboarding support, and meeting logistics to keep an efficient and professional environment.

You will serve as the main contact for employees, visitors, building management, and service providers; coordinate conference rooms, catering, parking access, mail, and events; and support a wide range of office operations

Qualifications

• Excellent organizational and multitasking abilities to manage multiple priorities.
• Strong customer service and interpersonal communication skills.
• Experience coordinating vendors, facilities, or workplace operations.
• Proficient with Microsoft Office and office management tools.
• Detail-oriented with a proactive approach to problem-solving.

Responsibilities

• Oversee break room operations: inventory, stocking, and supplies.
• Manage office supply inventory and ordering processes.
• Coordinate incoming/outgoing mail, packages, and deliveries.
• Support new hire onboarding by preparing workspaces and supplies.
• Administer parking garage access and employee parking arrangements.
• Coordinate company fleet vehicle management, including scheduling and maintenance.
• Manage visitor services, including check-in procedures and experience.
• Reserve conference rooms and meeting spaces, arrange catering and required materials.
• Greet and escort visitors as needed and provide on-site event support.
• Support meetings, client visits, and company events with logistics.

Skills

Organizational skills

Multitasking

Customer service

Vendor coordination

Microsoft Office

Job description

NES Fircroft in Wisconsin is seeking an Office Services & Facilities Coordinator to ensure smooth day-to-day operations. You will manage workplace services, supplies, vendor relations, onboarding support, and meeting logistics to keep an efficient and professional environment.

You will serve as the main contact for employees, visitors, building management, and service providers; coordinate conference rooms, catering, parking access, mail, and events; and support a wide range of office operations