Onsite Facilities & Operations Coordinator (Appleton)

Navitus Health Solutions, LLC; Appleton (WI); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health, Dental, and Vision insurance

20 days paid time off

4 weeks paid parental leave

9 paid holidays

401K company match up to 5%

Adoption Assistance Program

Flexible Spending Account

Educational Assistance Plan and Pro/M/

Referral Bonus Program – up to $750

Job summary

Navitus Health Solutions is seeking a Coordinator, Facilities and Operations to join our Appleton, Wisconsin office. This onsite role coordinates facilities maintenance, vendor relationships, safety training for the Critical Incident Response Team, and administrative support across locations.

The position supports onboarding for associates and requires strong proficiency in MS Office and facilities coordination experience within corporate or healthcare settings.

Qualifications

• High school diploma or GED required.
• Notary Public preferred.
• 1-2 years of administrative experience required.
• 2 years of facilities coordination, administrative support, or maintenance operations in a corporate, health care, or insurance setting required.
• Proficiency in Outlook, PowerPoint, Word, and Excel required.
• Knowledge of SharePoint, Visio, graphics programs, and database programs preferred.
• Participate in, adhere to, and support compliance program objectives.
• The ability to consistently interact cooperatively and respectfully with other employees.

Responsibilities

• Coordinate facilities maintenance and administrative support for assigned locations.
• Prepare correspondence, memos, presentations, minutes, and reports using software applications.
• Coordinate room set-up needs and facility support for meetings and events, including supplies and layout changes; make sound purchasing decisions for supplies.
• Assist with development, preparation, and maintenance of facility-related policies and procedures.
• Coordinate safety training for the Critical Incident Response Team (CIRT) and maintain related schedules and records.
• Maintain safety equipment, reorder supplies, and verify campus equipment.
• Work with vendors across locations to coordinate repairs and services.
• Assist with budget activities, maintain distribution lists, and support new hire identity setup.
• Provide backup coverage for the receptionist and assist management.

Skills

Outlook

PowerPoint

Word

Excel

SharePoint

Visio

Graphics software

Database programs

Communication

Team collaboration

Education

High school diploma or GED

Tools

Outlook (email)

PowerPoint

Word

Excel

SharePoint

Visio

Job description

Navitus Health Solutions is seeking a Coordinator, Facilities and Operations to join our Appleton, Wisconsin office. This onsite role coordinates facilities maintenance, vendor relationships, safety training for the Critical Incident Response Team, and administrative support across locations.

The position supports onboarding for associates and requires strong proficiency in MS Office and facilities coordination experience within corporate or healthcare settings.