Facilities & Operations Coordinator — Onsite (Appleton)

Navitus Health Solutions; Appleton (WI); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO 20 days

Parental leave 4 weeks

Holidays 9

401K match

Job summary

Navitus Health Solutions is seeking a Coordinator, Facilities and Operations to join our team in Appleton, Wisconsin. This onsite role coordinates facilities maintenance and operational support for all locations, working with vendors to resolve issues and supporting budget tracking and safety training activities.

The role requires 1–2 years of administrative or facilities coordination experience, proficiency with Outlook, Excel, and PowerPoint, and the ability to onboard associates.

Qualifications

• 1–2 years of administrative or facilities coordination experience.
• Experience in corporate, health care, or insurance settings preferred.
• Proficient with Outlook, PowerPoint, Word, and Excel.
• Knowledge of SharePoint, Visio, and graphics/database programs preferred.
• Ability to coordinate safety training and vendor relations.

Responsibilities

• Coordinate facilities maintenance and administrative support for assigned locations.
• Prepare correspondence, memos, presentations, minutes, and reports using software applications.
• Coordinate room setup for meetings and events, including supplies and layout changes; make sound purchasing decisions for supplies when necessary.
• Assist with development, preparation, and maintenance of facility-related policies and procedures.
• Coordinate safety training for all members of the Critical Incident Response Team (CIRT) and maintain related schedules and records.
• Maintain safety equipment across campuses, reorder supplies, and verify equipment status.
• Work with vendors across locations to coordinate repairs, maintenance services, and follow up on issues.
• Maintain accurate records and assist with budget activities and internal communications.

Skills

Administrative experience

Communication skills

Teamwork

Attention to detail

Education

High school diploma or GED

Notary Public preferred

Tools

Outlook

PowerPoint

Word

Excel

SharePoint

Visio

Graphic software

Database programs

Job description

Navitus Health Solutions is seeking a Coordinator, Facilities and Operations to join our team in Appleton, Wisconsin. This onsite role coordinates facilities maintenance and operational support for all locations, working with vendors to resolve issues and supporting budget tracking and safety training activities.

The role requires 1–2 years of administrative or facilities coordination experience, proficiency with Outlook, Excel, and PowerPoint, and the ability to onboard associates.