Onsite Facilities & Office Coordinator — Equity & Growth

Neighborly®; Irving (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Neighborly Benefits

Equity and bonus opportunities

Job summary

Neighborly is seeking a Facilities & Office Coordinator to support daily operations, visitor services, and workplace needs across all assigned floors in a fully onsite role in Irving, TX. You will manage work orders, coordinate with vendors, and ensure a welcoming, safe, and efficient work environment.

The role requires strong communication, organization, and MS Office skills, with daily tasks including visitor onboarding, supplies management, and coordination with the Facilities Manager for

Qualifications

• Ability to communicate effectively with associates, customers, visitors, vendors, leadership and cross-functional teams.
• Ability to manage multiple priorities and move between visitor, associate and workplace needs throughout the day.
• Detail-oriented with a high level of accuracy and strong follow-through.
• Ability to demonstrate sound judgment, problem-solving and critical thinking, including escalation when needed.
• Ability to work independently within established processes and also as part of a team.

Responsibilities

• Support onsite visitor experience by greeting guests, coordinating access, and directing visitors to the appropriate department.
• Coordinate daily office and facilities operations across floors, address maintenance, cleanliness, supplies, and meeting room readiness.
• Submit and follow up on work orders, service requests, and vendor visits; collaborate with Facilities Manager for non-routine issues.
• Maintain office supplies, mail, packages, and shared equipment; manage office services.
• Support associate workplace needs including new-hire workspace prep, badges, access, and events.
• Maintain facilities records, invoices, vendor information, and communications; support safety activities and projects.
• Monitor inquiries via the company Contact Us form and route to the right department.

Skills

Effective communication

Multitasking

Detail-oriented

Problem-solving

Independent worker

Team collaboration

MS Office proficiency

Tools

Microsoft Office

Job description

Neighborly is seeking a Facilities & Office Coordinator to support daily operations, visitor services, and workplace needs across all assigned floors in a fully onsite role in Irving, TX. You will manage work orders, coordinate with vendors, and ensure a welcoming, safe, and efficient work environment.

The role requires strong communication, organization, and MS Office skills, with daily tasks including visitor onboarding, supplies management, and coordination with the Facilities Manager for