Onsite Office Operations & Culture Coordinator

Corient; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) Plan with Employer Matching

Medical Plan options with subsidies

Dental, Vision & Life Insurance

Short-term & Long-term Disability

Parental Leave

FSA/HSA

Commuter & Transit benefits

Training Reimbursement

Professional designations

Volunteer days

Job summary

Corient, a premier multi-family office in Dallas, seeks an on-site Office Operations & Facilities Associate to manage daily operations, reception, onboarding, vendor coordination and events. You will ensure a safe, welcoming environment and support business continuity while upholding Corient’s standards.

The role requires on-site presence five days a week with strong organizational, communication and IT troubleshooting skills. Compensation includes 401(k), health plans, and workplace amenities.

Qualifications

• High school diploma or equivalent (required); associate or bachelor’s degree preferred.
• Ability to work on-site in the office five (5) days per week.
• Proven experience in office management, hospitality, or administrative roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Ability to handle AV setup and basic IT troubleshooting.
• Professional appearance and attention to detail.

Responsibilities

• Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational.
• Manage and track inventory of office supplies, pantry items, and decorative elements.
• Maintain workspace assignments and seating charts; create and update nameplates.
• Coordinate with building management and vendors for maintenance, repairs, and service needs.
• Monitor SLAs, KPIs and contractual agreements of external partners; evaluate alternative providers and support necessary change management.
• Schedule freight elevator for moves, deliveries, and project work.
• Greet and assist visitors, answer inquiries, and create a positive first impression of Corient.
• Provide hospitality services (e.g., water, coffee) and assist with coats and luggage.
• Respond to and direct incoming calls and emails professionally.
• Maintain visitor management systems and issue badges in compliance with security protocols.
• Assist HR with onboarding by coordinating building access, office orientation, and workstation setup.
• Manage the Workplace Request Log and respond promptly to inquiries.
• Oversee mail, deliveries, and shipping services.
• Support office events and engagement activities, including booking rooms and managing logistics.
• Ensure all deliveries and events comply with building insurance and reservation requirements.
• Help maintain an environment that reflects company values and enhances employee experience.
• Monitor adherence to building access protocols and visitor management.
• Support emergency procedures, drills, and safety programs.
• Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.
• Manage vendor relationships, including cleaning and maintenance services.
• Process Certificates of Insurance (COIs) for vendors and contractors.
• Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting.
• Track office expenses, supply purchases, and vendor invoices.
• Provide updates on occupancy, space needs, and operational issues.
• Assist with onsite moves, relocations, and space updates.
• Support business continuity during weather events or operational disruptions.

Skills

Organizational skills

Communication

Multitasking

MS Office proficiency

IT troubleshooting

Professionalism

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Visitor management systems

AV equipment

Job description

Corient, a premier multi-family office in Dallas, seeks an on-site Office Operations & Facilities Associate to manage daily operations, reception, onboarding, vendor coordination and events. You will ensure a safe, welcoming environment and support business continuity while upholding Corient’s standards.

The role requires on-site presence five days a week with strong organizational, communication and IT troubleshooting skills. Compensation includes 401(k), health plans, and workplace amenities.