Onsite Facilities & Events Coordinator

Aquent; Lone Tree (CO); On-site; USD 42,000 - 68,000; Full time

Job summary

Aquent partners with a leading financial services organization to ensure smooth facilities operations and exceptional workplace experiences. The role focuses on coordinating onsite facilities, events, and vendor relationships to support productivity and employee satisfaction.

Key responsibilities include managing maintenance, space planning, MACs, and event logistics, with collaboration across internal teams and external partners.

Qualifications

• High school diploma or GED is required.
• 3+ years in customer service or administrative environment or 1+ year in Facility Management.
• Ability to interpret instructions, emails, and short correspondence.
• Proficient writing routine notes, updates, and status reports in work order systems.
• Professional phone etiquette and conflict-resolution skills.
• Able to stay composed and solve moderately complex problems under pressure.
• Willingness to learn from others and seek guidance to minimize risk.
• Basic proficiency with Microsoft Office Suite.

Responsibilities

• Provide onsite support for facility coordination, event planning, and conferencing, especially during peak periods.
• Build strong relationships with internal teams, vendors, and service partners to ensure seamless operations.
• Monitor service requests, document updates, follow up with vendors, and resolve issues promptly.
• Coordinate maintenance, inspections, supply orders, and room resets across facilities.
• Assist with site access, badge coordination, scheduling, deliveries, and communications with teams.
• Handle vendor invoices, inspection records, work orders, and facility data management.
• Assist with MACs, furniture moves, reconfigurations, restacks, and ergonomic requests.
• Plan and manage event logistics including room setup, catering, signage, and janitorial services.
• Coordinate with AV/tech teams for conference room technology requirements.
• Manage visitor and vendor access, approvals, and insurance certificates.

Skills

Customer service

Administrative support

Communication

Problem solving

Time management

Education

High school diploma or GED

Tools

CMMS

CAFM

Project planning software

Microsoft Office

Job description

Aquent partners with a leading financial services organization to ensure smooth facilities operations and exceptional workplace experiences. The role focuses on coordinating onsite facilities, events, and vendor relationships to support productivity and employee satisfaction.

Key responsibilities include managing maintenance, space planning, MACs, and event logistics, with collaboration across internal teams and external partners.