Facilities Project Coordinator: Space & Move Planning

Aquent (United States); New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Aquent (United States) is seeking a detail-oriented Project Coordinator to manage office moves, furniture installations, and space planning efforts across multiple facilities. You will serve as the primary liaison among internal teams, vendors, and management to ensure timely, efficient project execution.

You will track progress, maintain floor plans, and support MAC processes while upholding workspace standards and optimizing occupancy. A bachelor's degree and strong Excel skills are required.

Qualifications

• Approximately 2–5+ years of experience in project coordination within facilities, workplace planning, or related fields.
• Proven experience coordinating office moves, furniture installations, or MAC (Move/Add/Change) requests.
• Advanced proficiency in Microsoft Excel, including data tracking and reporting.
• Strong written and verbal communication skills with internal customers, vendors, and management.
• Excellent organizational skills and attention to detail in a fast-paced environment.

Responsibilities

• Monitor and route service requests through work order systems for office moves, furniture installations, signage, and other workplace modifications.
• Maintain accurate documentation, tracking, and status updates for all requests.
• Support moves/add/change processes with architects and planning analysts.
• Update seat assignments and floor layouts in space management systems.
• Coordinate internal moves across facilities and manage related logistics and vendors.
• Prepare reports and summaries on space utilization and move activity.

Skills

Office coordination

Excel

Data tracking

Communication

Organization

Project coordination

Education

Bachelor's degree

Tools

Maximo

Job description

Aquent (United States) is seeking a detail-oriented Project Coordinator to manage office moves, furniture installations, and space planning efforts across multiple facilities. You will serve as the primary liaison among internal teams, vendors, and management to ensure timely, efficient project execution.

You will track progress, maintain floor plans, and support MAC processes while upholding workspace standards and optimizing occupancy. A bachelor's degree and strong Excel skills are required.