Corporate & Retail Construction Project Coordinator

Aquent (United States); Westlake (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Aquent is seeking an organized, detail-oriented professional to serve as the administrative and financial backbone for corporate and retail construction initiatives. You will support project managers, coordinate with cross-functional teams, manage budgets and procurement, and ensure documentation is complete and compliant.

In this role, you will help drive on-time, on-budget project delivery from planning through closeout, while maintaining meticulous records and fostering strong vendor and

Qualifications

• 3–5 years of experience in construction, project coordination, contract administration, or project support.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience with Microsoft Project or equivalent scheduling software.
• Strong document management and reporting capabilities.
• Excellent organizational skills and meticulous attention to detail.
• Strong verbal and written communication, with ability to articulate complex information clearly.

Responsibilities

• Provide administrative, financial, and project coordination support for corporate and retail construction projects.
• Serve as a central point of contact, coordinating with Project Managers, Design teams, Real Estate, Technology, Facilities, GC, consultants, and vendors.
• Support Project Managers through planning, execution, and closeout phases of construction.
• Coordinate activities and startup tasks, including vendor onboarding and document collection.
• Assist with procurement by collecting quotes and entering approved quotes into the purchasing system.
• Reconcile project budgets and costs to ensure financial accuracy.
• Maintain organized project files and records, with accessible electronic folders.
• Assist with purchase requisitions, purchase orders, work orders, and vendor agreements.
• Coordinate collection and review of vendor insurance documents for contract readiness.
• Track commitments, invoices, budgets, and expenditures; assist with pay applications and invoices.
• Support review and documentation of change orders; prepare financial reports and monitor costs.
• Track milestones, deadlines, and long-lead items; manage delivery schedules.
• Coordinate project reporting and dashboard updates for stakeholders.

Skills

Project coordination

Attention to detail

Communication

Multitasking

Problem solving

Vendor coordination

Cross-functional collaboration

Education

Bachelor's degree in Construction Management or related field

Tools

Microsoft Office

Microsoft Project

Job description

Aquent is seeking an organized, detail-oriented professional to serve as the administrative and financial backbone for corporate and retail construction initiatives. You will support project managers, coordinate with cross-functional teams, manage budgets and procurement, and ensure documentation is complete and compliant.

In this role, you will help drive on-time, on-budget project delivery from planning through closeout, while maintaining meticulous records and fostering strong vendor and