Onsite Facilities & Events Coordinator

Aston Carter; Austin (TX); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Aston Carter is seeking a Facilities Coordinator 2 for an onsite role in Austin, TX. You will provide administrative and operational support for facilities work orders, MAC, and event coordination within a corporate real estate environment.

The position involves coordinating vendors, maintaining records, producing basic reports, supporting front desk and mailroom activities, and assisting in relocations and events with occasional travel to client locations as needed.

Qualifications

• Minimum 2 years experience in facilities coordination or similar role in corporate real estate.
• Bachelor degree preferred or equivalent experience in related field.
• Experience with vendor management and event logistics.

Responsibilities

• Schedule and coordinate vendor activities, site inspections, and onsite services to support daily facility operations.
• Maintain records of vendor interactions, service requests, and work orders in systems.
• Assist in preparing basic reports on site operations and event project status for internal stakeholders.
• Respond to routine inquiries from staff, vendors, and clients with professional service.
• Support site procedures to ensure compliant operations and safety.
• Organize site documentation and operation manuals for facilities and MAC activities.
• Assist with development of scope and schedules for relocations, reconfigurations, events.

Skills

Facilities coordination

Vendor coordination

Event coordination

MS Office

Google Workspace

Communication

Time management

CAD/CAFM

CMMS

Onsite work

Education

Bachelor's degree preferred

Tools

CAD/CAFM

CMMS

Excel

Outlook

Google Sheets

Job description

Aston Carter is seeking a Facilities Coordinator 2 for an onsite role in Austin, TX. You will provide administrative and operational support for facilities work orders, MAC, and event coordination within a corporate real estate environment.

The position involves coordinating vendors, maintaining records, producing basic reports, supporting front desk and mailroom activities, and assisting in relocations and events with occasional travel to client locations as needed.