Onsite Facilities and Guest Services Coordinator

Jobvite, Inc.; Burlington (MA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) retirement plan

Tuition reimbursement

ESPP program

Job summary

Progress is seeking a Workplace Services Coordinator for its Burlington, MA headquarters to deliver on-site facilities, purchasing, and office services. You will be the first point of contact for visitors at the front desk and will manage mail, deliveries, and vendor relationships.

The role emphasizes cost-saving, adherence to policies, and collaboration with property management and other teams. It includes supporting events and coordinating logistics in a fast-paced environment.

Qualifications

• Excellent communication, administrative, and computer skills (Word, Excel, Outlook, PowerPoint) required.
• Must have excellent customer service skills, a proven team player, and exhibit a consistent positive attitude.
• Must be a well-organized individual, able to self-manage and set priorities to meet deadlines and provide follow-up & feedback on all employee requests and business issues.

Responsibilities

• Manage and organize the office including cleaning services, snacks and vending, and office supplies & stationery.
• Greet and direct guests and visiting employees; mail management and large shipments coordination.
• Coordinate logistics for in-person meetings and events, including space setup, catering, and access control.
• Handle internal tickets from ServiceNow and support other teams with administrative tasks.

Skills

Communication skills

Administrative skills

Microsoft Office

Customer service

Team player

Tools

Microsoft Office Suite

Job description

Progress is seeking a Workplace Services Coordinator for its Burlington, MA headquarters to deliver on-site facilities, purchasing, and office services. You will be the first point of contact for visitors at the front desk and will manage mail, deliveries, and vendor relationships.

The role emphasizes cost-saving, adherence to policies, and collaboration with property management and other teams. It includes supporting events and coordinating logistics in a fast-paced environment.