Senior Office & Facilities Coordinator

TA Realty; Boston (MA); On-site; USD 75,000 - 85,000; Full time

Job summary

TA Realty LLC in Boston seeks a proactive Office Services Coordinator to support day-to-day operations, coordinate facilities, and ensure a professional, welcoming workplace. This visible role addresses workplace needs from identification to resolution, partnering with the Director of Operations and building management.

The candidate will manage vendor relationships, oversee maintenance and safety programs, handle schedules, communications, and office services, and contribute to business

Qualifications

• 5+ years of progressive experience in facilities coordination or related field.
• Experience managing corporate facilities, vendors, and workplace services.
• Strong vendor management, contract administration, and budget-tracking capabilities.
• Experience coordinating facilities projects and office moves.
• Understanding of workplace safety, security, and emergency preparedness.
• Excellent interpersonal and communication skills.

Responsibilities

• Support the Director of Operations on workplace initiatives and projects.
• Provide administrative support and calendar coordination.
• Draft professional firmwide communications and invitations.
• Lead daily facilities operations and point of contact for building management.
• Oversee maintenance requests, service contracts, and vendor performance.
• Coordinate office improvements, moves, and space planning.
• Maintain facilities documentation and emergency procedures.
• Support employee engagement and workplace services.

Skills

Facilities coordination

Workplace operations

Vendor management

Budget tracking

Project management

Communication skills

Organizational skills

Problem-solving

Tools

Microsoft 365

Teams

SharePoint

Concur

Asana

Job description

TA Realty LLC in Boston seeks a proactive Office Services Coordinator to support day-to-day operations, coordinate facilities, and ensure a professional, welcoming workplace. This visible role addresses workplace needs from identification to resolution, partnering with the Director of Operations and building management.

The candidate will manage vendor relationships, oversee maintenance and safety programs, handle schedules, communications, and office services, and contribute to business