Office Services & Facilities Lead

Suffolk Construction; Boston (MA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive salaries

Medical benefits

Dental & Vision

Paid time off

401k with match

Commuter benefits

Job summary

Suffolk Construction in Boston is seeking an experienced Office Administrator/Facilities Coordinator to support front desk operations, mailroom, invoicing, and vendor management. The role requires strong communication, organizational skills, and the ability to work independently within a team.

You will greet visitors, handle calls, coordinate meetings and events, manage office supplies, maintain common spaces, and partner with facilities and vendors to keep the office running smoothly in a

Qualifications

• Strong communication and customer service skills.
• Attention to detail and follow-through.
• Ability to work independently and as part of a team.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel).
• Valid driver’s license and ability to obtain OSHA 10 and CPR/First Aid certification.

Responsibilities

• Greet visitors at the front desk and answer phone calls.
• Manage mailroom operations and courier services.
• Coordinate meetings, events, and office relocations.
• Oversee vendor accounts and office supplies.
• Assist with invoicing for FedEx, UPS, and USPS accounts.
• Maintain a clean, organized office and common areas.

Skills

Excellent communication

Customer service

Attention to detail

Independent worker

Team player

Follow-through

Education

High school diploma

Tools

Microsoft Office

Job description

Suffolk Construction in Boston is seeking an experienced Office Administrator/Facilities Coordinator to support front desk operations, mailroom, invoicing, and vendor management. The role requires strong communication, organizational skills, and the ability to work independently within a team.

You will greet visitors, handle calls, coordinate meetings and events, manage office supplies, maintain common spaces, and partner with facilities and vendors to keep the office running smoothly in a