Onsite Facilities Admin—Maintenance & Operations

Aston Carter; Mulberry (FL); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Vacation

Job summary

Aston Carter is seeking a Facilities Administrative Assistant to provide critical administrative support to the maintenance department. You will manage callouts, timekeeping, onboarding, training coordination, and ensure accurate records in Kronos and other systems.

The role involves coordinating meetings, tracking attendance, managing office supplies, and supporting cross-functional teams in a fast-paced industrial plant setting.

Qualifications

• High school diploma or GED.
• At least 1 year of maintenance administrative or production/operational support experience.
• Experience with onboarding and setting up training for new employees.
• Experience with Kronos or similar timekeeping systems.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience in administrative roles, preferably supporting maintenance or in a unionized environment.
• Strong organizational skills and ability to maintain accurate records and filing systems.
• Strong verbal and written communication skills with cross-functional teams.
• Familiarity with timekeeping and attendance tracking processes.
• Ability to manage office supplies and maintain an orderly office environment.

Responsibilities

• Manage callouts for maintenance staff and communicate with mechanics, electricians, and other maintenance personnel.
• Notify supervisors when mechanics incur occurrences and prepare discipline forms per procedures.
• Collect and track discipline documentation from supervisors and maintain confidential records.
• Maintain records of attendance and timekeeping in Kronos or similar systems.
• Track absences such as sick days and doctor notes and organize supporting documentation.
• Oversee office supplies and coordinate restocking for maintenance/operations teams.
• File and organize maintenance records per document control standards.
• Coordinate meetings for hourly personnel, including safety and training sessions.
• Provide administrative support including data entry, documentation, and record management.
• Collaborate with other departments to streamline workflow and cross-functional coordination.

Skills

Timekeeping systems

Kronos

Microsoft Office

Recordkeeping

Communication

Training coordination

Onboarding

Administrative support

Office management

Unionized environment

Attention to detail

Education

High school diploma or GED

Tools

Kronos Workforce Timekeeper

Content server

Document management systems

Job description

Aston Carter is seeking a Facilities Administrative Assistant to provide critical administrative support to the maintenance department. You will manage callouts, timekeeping, onboarding, training coordination, and ensure accurate records in Kronos and other systems.

The role involves coordinating meetings, tracking attendance, managing office supplies, and supporting cross-functional teams in a fast-paced industrial plant setting.