Part-Time Facilities Coordinator — Onsite Miami

Aston Carter; Miami (FL); On-site; USD 27,000 - 39,000; Part time

Job summary

Aston Carter is seeking a Facilities Coordinator for a part-time, onsite role in Miami, FL. The position supports a small team, coordinates vendors and contractors, and handles procurement, finance tasks, and reporting.

The ideal candidate will have a related degree, strong communication, and proficiency in MS Office. The role requires flexibility, reliability, and adherence to safety and risk management practices in a fast-paced facility environment.

Qualifications

• Ability to work independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Strong MS Word, Excel, and Outlook proficiency.

Responsibilities

• Monitor the performance of and coordinate a small team of multi-skilled operatives.
• Develop close working relationships with key client stakeholders, partners, landlords, managing agents, and all facilities vendors.
• Assist in the management of on-site contractors to ensure they perform to the required standards.
• Procure vendors and services as required.
• Assist in financial processes to ensure timely and accurate completion.
• Manage purchase orders in the internal financial management platform promptly and accurately.
• Assist with monthly accrual reports and monitor finance trackers.
• Conduct site inspections, assessments, regular audits, and carry out safety and building procedures.
• Assist in the implementation of the property risk management program and industry best practice operations.
• Maintain premises in a neat and good working condition at all times.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation and incident reporting procedures.
• Provide support for regular management reports and projects as required.
• Achieve KPI and SLA targets.

Skills

Independence

Teamwork

Self-motivated

Communication

Pressure handling

MS Word

Excel

Outlook

Education

Bachelor's degree

Tools

MS Word

Excel

Outlook

Job description

Aston Carter is seeking a Facilities Coordinator for a part-time, onsite role in Miami, FL. The position supports a small team, coordinates vendors and contractors, and handles procurement, finance tasks, and reporting.

The ideal candidate will have a related degree, strong communication, and proficiency in MS Office. The role requires flexibility, reliability, and adherence to safety and risk management practices in a fast-paced facility environment.