Onsite Executive Ops Lead — Proactive EA & Coordinator

Preston Harris Group; Florida; On-site; USD 68,000 - 83,000; Full time

Job summary

Preston Harris Group in Hollywood, FL is seeking an Executive Assistant / Executive Operations Coordinator to work onsite with the CEO. This is not a traditional EA role; you will turn chaos into order, manage up, and ensure actions are completed.

You will handle priorities, travel, calendars, and logistics, with involvement in projects and day-to-day operations. The role demands initiative, resourcefulness, and the ability to navigate a fast-moving startup.

Qualifications

• Highly organized and proactive mindset.
• Assertive and confident—comfortable managing up and addressing the CEO when needed.
• Resourceful and persistent, able to work independently.
• Comfortable in a fast-moving, chaotic startup environment.
• Excellent at logistics, scheduling, and keeping multiple tasks moving.
• Willing to jump between important business projects and routine tasks.
• Sees problems and takes action without being told.

Responsibilities

• Act as the CEO's right hand, managing priorities, schedules, and follow-ups.
• Coordinate meetings, travel, calendars, and day-to-day logistics.
• Handle both business and occasional personal tasks for the CEO.
• Help plan projects, timelines, and operational logistics.
• Sit in on meetings, identify required actions, and drive follow-up.
• Coordinate vendors, employees, clients, and other stakeholders.
• Identify problems and solve them without waiting to be told.

Skills

Highly organized

Assertive & confident

Resourceful

Independent worker

Logistics & scheduling

Proactive problem-solver

Multitasking

Job description

Preston Harris Group in Hollywood, FL is seeking an Executive Assistant / Executive Operations Coordinator to work onsite with the CEO. This is not a traditional EA role; you will turn chaos into order, manage up, and ensure actions are completed.

You will handle priorities, travel, calendars, and logistics, with involvement in projects and day-to-day operations. The role demands initiative, resourcefulness, and the ability to navigate a fast-moving startup.