Executive Assistant to CEO — On-Site Operations & Scheduling

Prager University; Los Angeles (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

PragerU in Los Angeles is seeking a dependable Administrative Assistant to support the Office of the CEO. This role blends traditional admin duties with hands-on, day-to-day logistics, keeping operations smooth and enabling senior leadership to focus on strategic priorities.

Ideal candidates are highly organized, discreet, and capable of juggling multiple priorities in a fast-paced environment. You will coordinate calendars, travel, meetings, and office needs while maintaining a professional,

Qualifications

• Experience in administrative, support, customer service, or hospitality roles is helpful but not required.
• Impeccable reliability, discretion, and attention to detail.
• Calm under pressure and able to adapt to changing priorities.
• Strong problem-solving skills and the ability to adapt quickly.
• Friendly, can-do attitude with a calm professional demeanor.
• Valid driver's license and reliable transportation.
• Availability to travel highly preferred.

Responsibilities

• Provide day-to-day administrative and logistical support to the CEO and Sr. Executive Assistant
• Assist with scheduling, calendars, meetings, reports, presentations, and daily materials
• Monitor email and other communication channels, flag important updates, and follow up on outstanding items
• Coordinate travel, appointments, transportation, errands, deliveries, returns, and other logistics
• Manage school, camp, extracurricular activity, and program registrations, including forms, deadlines, and payments
• Monitor relevant group communications to ensure important schedule changes, events, and action items are not missed
• Coordinate medical, dental, orthodontic, and other appointments
• Assist with local pickup/drop-off needs as required
• Coordinate coffee, meals, snacks, catering, and daily office needs
• Keep the CEO's office organized, stocked, and prepared for the day
• Support early-morning appointments, special events, filming, and other schedule needs
• Communicate with vendors, drivers, service providers, and other contacts
• Handle sensitive and confidential information with discretion
• Assist with special projects and other duties as assigned

Skills

Reliability

Discretion

Attention to detail

Calm under pressure

Problem-solving

Cross-functional teamwork

Communication

Driver's license

Job description

PragerU in Los Angeles is seeking a dependable Administrative Assistant to support the Office of the CEO. This role blends traditional admin duties with hands-on, day-to-day logistics, keeping operations smooth and enabling senior leadership to focus on strategic priorities.

Ideal candidates are highly organized, discreet, and capable of juggling multiple priorities in a fast-paced environment. You will coordinate calendars, travel, meetings, and office needs while maintaining a professional,