Executive Assistant & Operations Lead — Startup

Preston-Harris-Group-2; West Hollywood (FL); On-site; USD 75,000 - 90,000; Full time

Job summary

Preston-Harris-Group-2 is seeking an Executive Assistant / Executive Operations Coordinator in Hollywood, FL. This fully onsite role supports the CEO with strategic coordination and day-to-day operations in a fast-growing startup.

You will manage calendars, travel, meetings, and follow-ups, while driving projects and building scalable processes. The ideal candidate is highly organized, proactive, and comfortable managing up in a fast-moving environment.

Qualifications

• Highly organized and proactive mindset essential.
• Ability to manage up and drive CEO-facing priorities.
• Independent work style in a fast-paced startup environment.
• Strong logistics, scheduling, and follow-up capabilities.

Responsibilities

• Act as CEO's right hand; manage priorities, schedules, and follow-ups.
• Coordinate meetings, travel, calendars, and day-to-day logistics.
• Handle business and occasional personal tasks for the CEO.
• Help plan projects, timelines, and operational logistics.
• Sit in on meetings and drive follow-up on actions.
• Coordinate vendors, employees, clients and stakeholders.
• Identify problems and solve them without prompting.

Skills

Highly organized and proactive

Assertive and confident - managing up

Resourceful and independent

Thrives in fast-moving startup

Excellent logistics and scheduling

Jump between important and mundane

"I'll handle it" mindset

Job description

Preston-Harris-Group-2 is seeking an Executive Assistant / Executive Operations Coordinator in Hollywood, FL. This fully onsite role supports the CEO with strategic coordination and day-to-day operations in a fast-growing startup.

You will manage calendars, travel, meetings, and follow-ups, while driving projects and building scalable processes. The ideal candidate is highly organized, proactive, and comfortable managing up in a fast-moving environment.