Executive Assistant / Executive Operations Coordinator

Preston-Harris-Group-2; West Hollywood (FL); On-site; USD 75,000 - 90,000; Full time

Job summary

Preston-Harris-Group-2 is seeking an Executive Assistant / Executive Operations Coordinator in Hollywood, FL. This fully onsite role supports the CEO with strategic coordination and day-to-day operations in a fast-growing startup.

You will manage calendars, travel, meetings, and follow-ups, while driving projects and building scalable processes. The ideal candidate is highly organized, proactive, and comfortable managing up in a fast-moving environment.

Qualifications

• Highly organized and proactive mindset essential.
• Ability to manage up and drive CEO-facing priorities.
• Independent work style in a fast-paced startup environment.
• Strong logistics, scheduling, and follow-up capabilities.

Responsibilities

• Act as CEO's right hand; manage priorities, schedules, and follow-ups.
• Coordinate meetings, travel, calendars, and day-to-day logistics.
• Handle business and occasional personal tasks for the CEO.
• Help plan projects, timelines, and operational logistics.
• Sit in on meetings and drive follow-up on actions.
• Coordinate vendors, employees, clients and stakeholders.
• Identify problems and solve them without prompting.

Skills

Highly organized and proactive

Assertive and confident - managing up

Resourceful and independent

Thrives in fast-moving startup

Excellent logistics and scheduling

Jump between important and mundane

"I'll handle it" mindset

Job description

Executive Assistant / Executive Operations Coordinator

Hollywood, FL | Fully Onsite | $75,000

About the Role

Fast-growing startup is looking for a highly proactive Executive Assistant / Executive Operations Coordinator to work closely with the CEO.

This is not a traditional EA role. We need someone who can take chaos and turn it into order, manage up, take initiative, and make sure things actually get done.

What You'll Do

• Act as the CEO's right hand, managing priorities, schedules, and follow-ups.

• Coordinate meetings, travel, calendars, and day-to-day logistics.

• Handle both business and occasional personal tasks for the CEO.

• Help plan projects, timelines, and operational logistics.

• Sit in on meetings, understand what needs to happen, and drive follow-up.

• Coordinate vendors, employees, clients, and other stakeholders.

• Identify problems and solve them without waiting to be told.

• Help build systems and processes as the company grows.

Who You Are

• Highly organized and naturally proactive.

• Assertive and confident — comfortable managing up and getting in the CEO's face when necessary.

• Resourceful, persistent, and able to work independently.

• Comfortable in a fast-moving, sometimes chaotic startup.

• Excellent at logistics, scheduling, and keeping multiple things moving.

• Willing to jump between important business projects and mundane tasks without hesitation.

• Someone who sees a problem and thinks: "I'll handle it."

#IND1000