Onsite Executive Assistant to Leadership | Growth & Ops

Ultimate Staffing Services; Gaithersburg (MD); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off & holidays

Professional development opportunities

Onsite work environment

Job summary

Ultimate Staffing Services in Gaithersburg, MD is seeking an Executive Assistant to support senior leadership onsite. This 100% onsite role offers a Monday–Friday schedule (8:30 AM–5:30 PM) with Direct Hire or Temp-to-Hire employment options.

The ideal candidate will manage calendars, travel, communications, and documentation with discretion. The successful candidate will have at least 2+ years of EA/administrative experience, strong MS Office skills, and the ability to handle confidential

Qualifications

• 2+ years of Executive Assistant/Administrative Assistant experience.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and project coordination skills with ability to multitask.
• Excellent written and verbal communication skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Self-motivated, resourceful, and capable of working independently.

Responsibilities

• Manage executive calendars, scheduling, travel arrangements, and daily priorities.
• Monitor and organize email communications; draft correspondence for leadership.
• Coordinate meetings, prepare agendas and presentation materials, track follow-up items.
• Serve as a professional point of contact for clients, vendors, and partners.
• Assist with workflow management, project tracking, and deadline coordination across departments.
• Prepare, edit, and format business documents, reports, presentations, and spreadsheets.
• Maintain confidential files, contracts, and organizational documentation.

Skills

Executive support

MS Office

Organizational skills

Communication

Confidentiality

Independent work

Tools

CRM systems

Project management software

Document management

QuickBooks

Job description

Ultimate Staffing Services in Gaithersburg, MD is seeking an Executive Assistant to support senior leadership onsite. This 100% onsite role offers a Monday–Friday schedule (8:30 AM–5:30 PM) with Direct Hire or Temp-to-Hire employment options.

The ideal candidate will manage calendars, travel, communications, and documentation with discretion. The successful candidate will have at least 2+ years of EA/administrative experience, strong MS Office skills, and the ability to handle confidential