Executive Assistant

Software Guidance & Assistance, Inc. (SGA, Inc.); Rockville (MD); On-site; USD 60,000 - 76,000; Full time

Job summary

Software Guidance & Assistance, Inc. (SGA), is seeking an Executive Assistant for a contract assignment with a premier financial services client in Rockville, MD.

The role provides confidential administrative support to senior leadership and requires high-level discretion and independent work habits. The Executive Assistant will manage schedules, prepare materials for meetings, handle travel arrangements, and respond to information requests on behalf of executives.

Qualifications

• Eight years of related experience as a secretary, administrative assistant, or similar responsibilities.
• High school diploma or equivalent.
• Proficiency in word processing, spreadsheet, and presentation software.
• Experience providing administrative or secretarial support to a senior executive.
• Supervisory experience is preferred.
• Additional education or training.

Responsibilities

• Provides confidential administrative and secretarial support to leadership.
• Responds to information requests and resolves issues on behalf of executives.
• Prepares and edits correspondence, reports and other documents.
• Maintains schedules and coordinates meetings and travel.
• Supports preparation of ad hoc reports and meeting materials.
• Serves as primary contact for executives during meetings and visits.

Skills

Executive support

Scheduling and calendar management

Communication and correspondence

Office software proficiency

Document preparation

Travel coordination

Education

High school diploma or equivalent

Eight years related experience

Tools

Word processing

Spreadsheet

Presentation software

Job description

Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Asssistant for a Contract assignment with one of our premier Financial Services clients in Rockville, MD.

The Executive Assistant is responsible for providing confidential administrative and secretarial assistance to leadership or higher. The Executive Assistant will work independently to respond to information requests and resolve issues or problem on behalf of executives. This is advanced technical or administrative work in which the incumbent is highly experienced in his/her assigned roles and works under very limited supervision on business sensitive and/or confidential materials.

Responsibilities

• Provides the overall administrative support for regulatory programs by assuring that documents, reports and correspondence are prepared, reconciled and distributed in a timely manner.
• Prepares ad hoc reports and conducts ad hoc reviews as requested.
• Provides assistance and administrative support for special projects including preparing materials for use in presentations.
• Manages and maintains schedules including scheduling appointments, serving as primary point of contact for executives, and assures that appropriate materials are available for meetings.
• Places outgoing calls on behalf of the executive to request information or to contact appropriate individuals for the executive.
• Schedules and organizes meetings for the executive including greeting visitors and being primary point of contact during their visits.
• Reads and analyzes incoming mail, memos and reports to determine significance and appropriate distribution.
• Prepares and edits correspondence, reports and other documents as well as prepares responses to routine inquiries.
• Prepares correspondence and other written materials from verbal direction, softcopy, or from knowledge of company policy or procedures.
• Coordinates meetings and conferences in District or Home Office and, when required, orders food and prepares meeting materials.
• Prepares agendas, meetings notes and minutes of meetings, as required.
• Makes arrangements for travel, conferences, off-site meetings, and other events.
• Works closely with the Office Manager in District as backup.
• Files correspondence and other records or forwards documents for storage.

Required Skills

• High school diploma or equivalent.
• Eight (8) years of related experience as a secretary, administrative assistant, or similar responsibilities.
• Proficiency in the use of word processing, spreadsheet, and presentation software.
• Additional education or training.
• Experience providing administrative or secretarial support to a senior executive.
• Supervisory experience is preferred.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/.

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.