Onsite Executive Assistant & Events Coordinator

Hitachi; United States; Remote; USD 30,000 - 41,000; Full time

Job summary

Hitachi High-Tech America, Inc. is seeking an Administrative Assistant in Dallas, TX to provide administrative, clerical and logistical support to executives and local teams.

The role includes scheduling, travel arrangements, meeting coordination, and guest support onsite. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment while ensuring seamless communication across all levels of the organization.

Qualifications

• High School diploma or equivalent required; additional college coursework or administrative training preferred.
• Three to five years of similar work experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Japanese language preferred; working knowledge or basic proficiency acceptable.

Responsibilities

• Scheduling & Meeting Coordination: coordinate internal and external meetings, reserve rooms, distribute invites, manage calendars.
• Event & Travel Logistics: arrange travel, lodging, venues, catering, and onsite logistics for meetings and events.
• Onsite Guest & Facilities Support: greet/escort guests, register visitors, arrange refreshments, coordinate IT connectivity.
• Correspondence, Documentation & Reporting: prepare and organize executive communications and reports, maintain records.
• General Administrative & Clerical Support: liaison between executives and staff, translate as needed, process travel expenses.

Skills

MS Office

Japanese language

Education

High School diploma or equivalent

Job description

Hitachi High-Tech America, Inc. is seeking an Administrative Assistant in Dallas, TX to provide administrative, clerical and logistical support to executives and local teams.

The role includes scheduling, travel arrangements, meeting coordination, and guest support onsite. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment while ensuring seamless communication across all levels of the organization.