Global Executive Assistant to C‑Level Leaders

H-E Parts; Dallas (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Flexible work arrangements

Industry-leading benefits

Job summary

Hitachi Digital Services is seeking an experienced Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, global environment. This role requires expert calendar management, travel coordination, expense reporting, and preparation of agendas and presentations.

You will serve as a liaison across internal teams, customers, and external partners, handling confidential information with integrity and driving efficiency in administrative processes.

Qualifications

• 5+ years of experience supporting C-level executives, Senior Vice Presidents, or Global Business Leaders.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Experience managing complex calendars across multiple time zones and global stakeholders.

Responsibilities

• Provide comprehensive executive support to senior leadership, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Manage complex scheduling requirements across multiple geographies, ensuring optimal use of executive time.
• Coordinate executive leadership meetings, business reviews, customer engagements, and strategic planning sessions.
• Prepare meeting agendas, presentations, reports, briefing materials, and follow-up action items.
• Serve as a liaison between executives, internal teams, customers, partners, and external stakeholders.
• Handle domestic and international travel arrangements, including itineraries, accommodations, visa coordination, and logistics.
• Track and manage executive action items, key deliverables, and business priorities to ensure timely completion.
• Support leadership communications, including preparation of correspondence, announcements, and organizational updates.
• Assist with budget tracking, procurement requests, expense management, and vendor coordination.
• Organize leadership events, town halls, offsite meetings, customer visits, and executive workshops.
• Drive operational excellence by improving administrative processes and identifying opportunities for efficiency.
• Maintain strict confidentiality while handling sensitive business, personnel, and strategic information.

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

Communication skills

Office suite (MS Office)

G-Suite

Education

Bachelor's degree

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Hitachi Digital Services is seeking an experienced Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, global environment. This role requires expert calendar management, travel coordination, expense reporting, and preparation of agendas and presentations.

You will serve as a liaison across internal teams, customers, and external partners, handling confidential information with integrity and driving efficiency in administrative processes.