Executive Admin & Events Coordinator (Onsite)

Hitachi High-Tech America, Inc; Hillsboro (OR); On-site; USD 30,000 - 41,000; Full time

Job summary

HITACHI HIGH-TECH AMERICA, INC. seeks an Administrative Assistant to provide comprehensive support to senior executives. The role includes scheduling, travel planning, event coordination, and guest services, with a focus on accuracy and efficiency.

The position is onsite in a dual-location setup (Hillsboro, OR and Dallas, TX), requiring strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High School diploma or equivalent required; additional college coursework or administrative training preferred.
• Three to five years of similar work experience preferred.

Responsibilities

• Schedule internal and external meetings for the executive leadership team and division staff.
• Coordinate travel arrangements, event logistics, hotel accommodations, transportation, and catering.
• Provide onsite guest support, room setup, and visitor registration.
• Prepare correspondence, reports and presentation materials for executives.
• Provide general administrative support and liaison functions across divisions.

Skills

Microsoft Office

Japanese language

Communication

Organization

Attention to detail

Multitasking

Onsite work

Education

High School diploma

Administrative training

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

HITACHI HIGH-TECH AMERICA, INC. seeks an Administrative Assistant to provide comprehensive support to senior executives. The role includes scheduling, travel planning, event coordination, and guest services, with a focus on accuracy and efficiency.

The position is onsite in a dual-location setup (Hillsboro, OR and Dallas, TX), requiring strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.