Onsite Events Coordinator - Live Venue Logistics Pro

ASM Global; Broken Arrow (OK); On-site; USD 40,000 - 56,000; Full time

Job summary

Legends Global is seeking an Event Coordinator to manage details for live events at Regent Bank Amphitheatre in Broken Arrow, OK. You will meet with clients, coordinate service contractors, and guide event preparations from contract interpretation to on-site execution.

The role requires a Bachelor's degree and 1–2 years of related experience, with strong organizational, communication, and CAD/Microsoft Office skills. On-site work, with a focus on delivering successful events.

Qualifications

• Bachelor's Degree from four-year University.
• 1 to 2 years related experience and/or training.
• Or equivalent combination of education and experience

Responsibilities

• Meets with clients and/or their liaison(s) to plan and organize event logistics.
• Coordinates activities with the various service contractors for events.
• Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
• Makes check requests and event related purchases.
• Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
• Assists in scheduling operational set-ups to provide equipment or service's needs. Monitors and supervises facility set-up when necessary.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.
• Attends appropriate planning, organization and other event and facility meetings in support of facility operations.

Skills

Event coordination

Client liaison

Communication

Multitasking

Education

Bachelor's Degree

Tools

AutoCAD

Microsoft Office

Job description

Legends Global is seeking an Event Coordinator to manage details for live events at Regent Bank Amphitheatre in Broken Arrow, OK. You will meet with clients, coordinate service contractors, and guide event preparations from contract interpretation to on-site execution.

The role requires a Bachelor's degree and 1–2 years of related experience, with strong organizational, communication, and CAD/Microsoft Office skills. On-site work, with a focus on delivering successful events.