Event Coordinator | Regent Bank Amphitheatre

Legends Global; Broken Arrow (OK); On-site; USD 36,000 - 54,000; Full time

Job summary

Legends Global in Broken Arrow, OK is seeking an Event Coordinator to plan and organize event logistics, coordinate with service contractors, and serve as the primary client liaison to ensure smooth on-site execution.

Candidates should have a Bachelor's degree (or equivalent) with 1–2 years of related experience, strong MS Office skills, and excellent communication. AutoCAD proficiency is strongly preferred; ability to manage multiple deadlines under pressure is essential.

Qualifications

• Bachelor's Degree from a four-year university or equivalent, with 1–2 years of related experience.
• Or equivalent combination of education and experience.
• Working knowledge of facility management, services, and equipment for similar facilities.
• AutoCAD proficiency strongly preferred.
• Proficiency in Microsoft Office software and general office equipment.
• Excellent organizational, planning, and problem-solving skills.
• Strong communication, presentation, and interpersonal skills.
• Ability to prioritize multiple projects and meet deadlines.
• Ability to work under pressure and with minimal supervision.
• Ability to interact with all levels of staff and clients.

Responsibilities

• Meet with clients to plan and organize event logistics.
• Coordinate activities with service contractors for events.
• Guide clients in interpreting contract provisions, policies, and procedures.
• Inform clients on deadline statuses, floor plans, and insurance requirements.
• Process check requests and event-related purchases.
• Communicate requirements clearly to Operations personnel.
• Schedule operational setups to meet equipment and service needs.
• Monitor facility setup and supervise as needed.
• Act as primary liaison between clients and facility departments.
• Monitor in-house events and maintain contact with clients and staff.
• Follow up on client requests and concerns.
• Attend planning and other meetings in support of facility operations.

Skills

Event coordination

Communication

Time management

Interpersonal skills

Education

Bachelor's Degree

Tools

AutoCAD

Microsoft Office

Job description

THE ROLE: EVENT COORDINATOR LOCATION: REGENT BANK AMPITHEATHRE - BROKEN ARROW, OK

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

Essential Duties and Responsibilities

• Meets with clients and/or their liaison(s) to plan and organize event logistics.
• Coordinates activities with the various service contractors for events.
• Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
• Makes check requests and event related purchases.
• Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
• Assists in scheduling operational set-ups to provide equipment or service’s needs.
• Monitors and supervises facility set-up when necessary.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events.
• Follows-up on all client requests, concerns, and problems.
• Attends appropriate planning, organization and other event and facility meetings in support of facility operations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience Bachelor's Degree from four-year University 1 to 2 years related experience and/or training.
• Or equivalent combination of education and experience.
• Skills and Abilities Working knowledge of the principles of facility management, services, and equipment for a similar facility
• Demonstrated AutoCAD proficiency will be strongly preferred.
• Proficiency in Microsoft Office software and general office equipment
• Demonstrated organizational, planning, and problem-solving skills.
• Excellent communication, presentation, and interpersonal skills.
• Ability to prioritize multiple projects and meet deadlines.
• Work effectively under pressure and/or stringent schedules.
• Ability to work with minimal supervision and to interact with all levels of staff and clients.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: Onsite - Regent Bank Amphitheater Broken Arrow, OK

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Equal Opportunity & DEI Statements

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.