Onsite Event Experience Lead — VIP & Logistics

Maritz; San Francisco (CA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Onsite role

Competitive compensation

Job summary

Maritz is seeking an experienced onsite Events Coordinator in California to lead day-of-event operations, coordinate with catering, AV, security, and transportation, and ensure flawless execution. You will manage registration, space walkthroughs, briefings, and VIP handling while maintaining crisis communication plans and serving as the primary onsite contact for clients and partners.

This role requires strong communication, leadership, and the ability to adapt in an agile, fast-paced

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 2 years of experience in meeting/event management or related industry.
• Ability to learn new technology solutions and work with multiple systems.
• Strong communication, teamwork, and leadership skills.
• Proficiency in G Suite and Microsoft Office tools with the ability to learn new technology quickly.
• Ability to thrive in an agile, continuously changing environment.
• Physical ability to handle onsite demands, including standing and lifting.

Responsibilities

• Act as the primary onsite contact for events, coordinating with catering, AV, security, and transportation partners.
• Provide day-of-event support, including being on-call or onsite, running product demos, and capturing event documentation (surveys, photos).
• Conduct staff meetings, event space walkthroughs, and briefings as needed.
• Manage onsite logistics for registration, rooms, hospitality desk, food & beverage, activities, business meetings, technology, and VIP handling.
• Implement crisis management procedures and ensure communication plans are in place.
• Serve as liaison to clients for onsite event logistics and keep all stakeholders informed of changes.
• Collaborate with teams to define solutions and ensure the best event experience for clients and guests.

Skills

Communication

Leadership

Teamwork

Agile mindset

Onsite coordination

Education

Bachelor's degree or equivalent experience

Tools

G Suite

Microsoft Office

Job description

Maritz is seeking an experienced onsite Events Coordinator in California to lead day-of-event operations, coordinate with catering, AV, security, and transportation, and ensure flawless execution. You will manage registration, space walkthroughs, briefings, and VIP handling while maintaining crisis communication plans and serving as the primary onsite contact for clients and partners.

This role requires strong communication, leadership, and the ability to adapt in an agile, fast-paced