Onsite Construction Project Admin & Documentation Lead

Actalent; Livonia (MI); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Actalent in Livonia, MI is seeking a Construction Project Coordinator to provide essential administrative support for construction projects, coordinating with Project Managers and accounting. The role focuses on documentation, invoicing, and compliance, with growth into advanced project operations over time.

The position is 100% onsite in Livonia, MI, with standard hours 8:00 AM to 5:00 PM. You will use Excel, Procore, Sage, and various portals to manage records, timecards, and billing

Qualifications

• Minimum 2 years in construction administration or project coordination.
• Strong organizational skills for tracking and managing high volumes of documentation.
• Proficiency in Microsoft Excel for reviewing, tracking, and organizing project information.

Responsibilities

• Manage front desk operations and central project contact point.
• Collect and organize certificates of insurance, bonds, W-9s and other doc for compliance and billing.
• Maintain accurate project records including compliance documentation and subcontractor data.
• Enter insurance certificate information into Sage and ensure data accuracy.
• Support MOPAR/Stellantis projects by uploading documents into Stellantis and safety portals.
• Assist with invoice preparation and assemble billing documentation for accounting review.
• Coordinate with project teams to complete and submit documentation on time.
• Review, organize, and track project information using Excel for reporting and billing.

Skills

Construction administration

Project coordination

Document control

Subcontractor management

Certified payroll

Data entry

Front desk support

Communication

Education

Construction Management degree

Tools

Procore

Sage

Excel

Job description

Actalent in Livonia, MI is seeking a Construction Project Coordinator to provide essential administrative support for construction projects, coordinating with Project Managers and accounting. The role focuses on documentation, invoicing, and compliance, with growth into advanced project operations over time.

The position is 100% onsite in Livonia, MI, with standard hours 8:00 AM to 5:00 PM. You will use Excel, Procore, Sage, and various portals to manage records, timecards, and billing