Construction Project Coordinator - Growth & PM Support

Livingston Associates Inc; City of Rochester (NY); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Health, Dental and Vision plan coverag

401k retirement plan

Paid time off, sick time and holidays

Training opportunities

Job summary

Livingston Associates Inc. in Rochester, NY seeks a Construction Project Coordinator to support project lifecycle tasks, documentation, and reporting.

The role emphasizes accuracy, coordination with vendors and subcontractors, and efficient administrative processes. Responsibilities span project administration, accounting support, and operations, with an emphasis on logs, schedules, cost reports, contracts, and closeout documentation.

Qualifications

• 2+ years of project/office/accounting administration experience.
• Associate degree preferred; equivalent experience considered.
• Construction industry experience preferred, especially supporting construction projects.
• Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication with professionalism and attention to detail.

Responsibilities

• Provide administrative support to Project Managers throughout the project lifecycle, submittals, RFIs, proposals, change orders, cost events, and other project requirements.
• Collaborate with Project Managers on accurate project logs, schedules, cost reports, contract documents, and other project records.
• Coordinate project-related documentation and technical materials with Project Managers, vendors, subcontractors, and other project stakeholders.
• Assist Project Managers with contracts and insurance related documentation.
• Create subcontract agreements and manage contracts, NDAs, change orders, purchase orders, and related documentation.
• Maintain internal and subcontractor insurance certificates and coordinate annual renewals.
• Support project closeout processes, including collecting required documentation and assembling project closeout packages.
• Assist with project reporting, including projected cost reports, schedules, status reports, manpower reporting, and other management reports.
• Coordinate bonding requirements and documentation, including bid, payment, performance, maintenance, and change order bonds.
• Prepare, proofread, coordinate the submission of bid documents, qualification forms, quotes, and quote letters.
• Collect, compile, and organize information from Project Managers and Estimators for weekly management reporting and review.

Skills

Project administration

Time management

Communication

Attention to detail

Confidentiality

Education

Associate degree preferred

Tools

Bluebeam

Job description

Livingston Associates Inc. in Rochester, NY seeks a Construction Project Coordinator to support project lifecycle tasks, documentation, and reporting.

The role emphasizes accuracy, coordination with vendors and subcontractors, and efficient administrative processes. Responsibilities span project administration, accounting support, and operations, with an emphasis on logs, schedules, cost reports, contracts, and closeout documentation.