Rochester Construction Project Coordinator - Growth Perks

Livingston Associates; City of Rochester (NY); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Health, Dental and Vision plan coverag

401k retirement plan

Paid time off, sick time and holidays

Training opportunities

Job summary

Livingston Associates in Rochester, NY is seeking a Construction Project Coordinator to support project teams and branch operations. The role emphasizes accurate recordkeeping, coordination with vendors and subcontractors, and maintaining documentation throughout the project lifecycle.

This full-time position offers hands-on administration, accounting support, and event coordination, with a path from temporary to permanent.

Qualifications

• 2+ years of experience in project administration or related field.
• Associate degree preferred; equivalent education considered.
• Experience supporting construction projects or PM teams preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication with attention to detail.
• Experience with Bluebeam or construction PM software preferred.

Responsibilities

• Provide administrative support to Project Managers throughout the project lifecycle, submittals, RFIs, proposals, change orders, cost events, and other project requirements.
• Collaborate with Project Managers on accurate project logs, schedules, cost reports, contract documents, and other project records.
• Coordinate project-related documentation and technical materials with Project Managers, vendors, subcontractors, and other project stakeholders.
• Assist Project Managers with contracts and insurance related documentation.
• Create subcontract agreements and manage contracts, NDAs, change orders, purchase orders, and related documentation.
• Maintain internal and subcontractor insurance certificates and coordinate annual renewals.
• Support project closeout processes, including collecting required documentation and assembling project closeout packages.
• Assist with project reporting, including projected cost reports, schedules, status reports, manpower reporting, and other management reports.
• Coordinate bonding requirements and documentation, including bid, payment, performance, maintenance, and change order bonds.
• Prepare, proofread, coordinate the submission of bid documents, qualification forms, quotes, and quote letters.
• Collect, compile, and organize information from Project Managers and Estimators for weekly management reporting and review.

Skills

Project administration

Organizational skills

Communication

Time management

Confidentiality

Education

Associate degree preferred

Equivalent education and experience

Tools

Bluebeam

Job description

Livingston Associates in Rochester, NY is seeking a Construction Project Coordinator to support project teams and branch operations. The role emphasizes accurate recordkeeping, coordination with vendors and subcontractors, and maintaining documentation throughout the project lifecycle.

This full-time position offers hands-on administration, accounting support, and event coordination, with a path from temporary to permanent.