Construction Project Coordinator

Actalent; Livonia (MI); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Actalent in Livonia, MI is seeking a Construction Project Coordinator to provide essential administrative support for construction projects, coordinating with Project Managers and accounting. The role focuses on documentation, invoicing, and compliance, with growth into advanced project operations over time.

The position is 100% onsite in Livonia, MI, with standard hours 8:00 AM to 5:00 PM. You will use Excel, Procore, Sage, and various portals to manage records, timecards, and billing

Qualifications

• Minimum 2 years in construction administration or project coordination.
• Strong organizational skills for tracking and managing high volumes of documentation.
• Proficiency in Microsoft Excel for reviewing, tracking, and organizing project information.

Responsibilities

• Manage front desk operations and central project contact point.
• Collect and organize certificates of insurance, bonds, W-9s and other doc for compliance and billing.
• Maintain accurate project records including compliance documentation and subcontractor data.
• Enter insurance certificate information into Sage and ensure data accuracy.
• Support MOPAR/Stellantis projects by uploading documents into Stellantis and safety portals.
• Assist with invoice preparation and assemble billing documentation for accounting review.
• Coordinate with project teams to complete and submit documentation on time.
• Review, organize, and track project information using Excel for reporting and billing.

Skills

Construction administration

Project coordination

Document control

Subcontractor management

Certified payroll

Data entry

Front desk support

Communication

Education

Construction Management degree

Tools

Procore

Sage

Excel

Job description

Job Title: Construction Project Coordinator

The Construction Project Coordinator provides primary administrative support for construction projects while managing front desk responsibilities. This role works closely with Project Managers and the accounting team to gather, track, and organize critical project documentation used for invoicing, billing, compliance, and certified payroll. It is an excellent opportunity to gain broad exposure to construction project administration and grow into more advanced project operations roles over time.

Responsibilities

• Manage front desk operations, including greeting visitors, answering and directing phone calls, and serving as a central point of contact for project-related inquiries.
• Collect, track, and organize certificates of insurance, bonds, W-9s, and other subcontractor documentation required for project compliance and billing.
• Maintain accurate and up-to-date project records, including compliance documentation and subcontractor and supplier information.
• Enter insurance certificate information into Sage and ensure data is complete and accurate.
• Support projects related to MOPAR/Stellantis by uploading required documentation into Stellantis and safety compliance portals.
• Assist with invoice preparation and assemble billing documentation for review by the accounting team.
• Coordinate with project teams to ensure all project documentation is complete, accurate, and submitted within required timelines.
• Review, organize, and track project information using Excel to support reporting, billing, and compliance activities.
• Utilize Procore to review and process timecards; training will be provided to become proficient in this system.
• Understand and track subcontractor and supplier details, including contact information and project-specific records.
• Compile project information and documentation needed by the accounting department to complete invoicing activities.
• Support certified payroll processes by ensuring relevant documentation and records are properly maintained.
• Assist with job costing activities by organizing and tracking documentation that supports accurate project cost reporting.
• Provide general administrative support to project management and accounting, including data entry, document control, and change order documentation handling.
• Collaborate regularly with Project Managers, accounting staff, subcontractors, suppliers, and clients to facilitate smooth project administration.

Essential Skills

• At least 2 years of experience in construction administration or project coordination.
• Strong organizational skills with a proven ability to track and manage high volumes of documentation.
• Proficiency in Microsoft Excel for reviewing, tracking, and organizing project information.
• Experience with construction document control and project administration processes.
• Understanding of the differences between subcontractors and suppliers and how each is managed within construction projects.
• Knowledge of certified payroll requirements and job costing principles in a construction environment.
• Ability to perform accurate data entry and maintain detailed records.
• Strong administrative support skills, including managing front desk responsibilities and handling multiple tasks simultaneously.
• Effective communication skills for working with project teams, accounting staff, subcontractors, suppliers, and clients.

Additional Skills & Qualifications

• Experience managing certificates of insurance, bonds, and W-9 documentation is a plus.
• Familiarity with Procore for timecard review and processing; training will be provided if needed.
• Experience using Sage or similar accounting or project management software for entering insurance and project-related information.
• Experience in construction project coordination, construction administration, or project engineering support.
• Experience with change order documentation and related administrative processes.
• Proficiency with Microsoft Office tools beyond Excel, such as Word and Outlook, for communication and documentation.
• A Construction Management degree or related education is beneficial, particularly for candidates interested in advancing into a Project Engineer role.
• Interest in long-term growth within construction project operations and a desire to take on increasing responsibility over time.

Work Environment

This position is 100% onsite in Livonia, working standard hours from 8:00 AM to 5:00 PM. The role includes front desk responsibilities and frequent interaction with Project Managers, accounting staff, subcontractors, suppliers, and clients. You will work in a professional office environment using tools such as Excel, Procore, Sage, and various online compliance portals. The setting emphasizes collaboration, clear communication, and detailed documentation, offering exposure to all aspects of construction project administration and a pathway for professional growth.

Job Type & Location

This is a Contract to Hire position based out of Livonia, MI.

Pay And Benefits

The pay range for this position is $26.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Livonia,MI. Application Deadline This position is anticipated to close on Oct 5, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.