Construction Project Coordinator – Admin & Scheduling

Livingston Associates; City of Rochester (NY); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Health, Dental and Vision plan coverag

401k retirement plan

Paid time off, sick time and holidays

Training opportunities

Job summary

Livingston Associates is seeking a Construction Project Coordinator in Rochester, NY to support project managers and branch operations. The role focuses on administrative duties across the project lifecycle, including submittals, RFIs, and cost events, with emphasis on accurate logs and timely documentation.

The position is full-time, temporary to permanent, offering opportunities to engage with contractors, subcontractors, and vendors while maintaining confidential project records and insurance

Qualifications

• 2+ years of experience in project administration, office administration, accounting administration, or a related field.
• Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks and deadlines.
• Excellent written and verbal communication skills with a high level of professionalism.

Responsibilities

• Provide administrative support to Project Managers throughout the project lifecycle.
• Collaborate with Project Managers on accurate project logs, schedules, cost reports, contract documents.
• Coordinate project-related documentation with vendors, subcontractors and stakeholders.
• Assist with contracts, insurance documentation, and closeout processes.
• Prepare, proofread, and coordinate submission of bid documents and quotes.

Education

Associate degree preferred

Tools

Bluebeam

Construction PM software

Job description

Livingston Associates is seeking a Construction Project Coordinator in Rochester, NY to support project managers and branch operations. The role focuses on administrative duties across the project lifecycle, including submittals, RFIs, and cost events, with emphasis on accurate logs and timely documentation.

The position is full-time, temporary to permanent, offering opportunities to engage with contractors, subcontractors, and vendors while maintaining confidential project records and insurance