Onsite Construction Admin & Payroll Specialist

Hoar Construction; Birmingham (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading construction firm is seeking a Field Office Admin to support the onsite field team in Birmingham, Alabama. This role involves managing billing data, handling invoices, and communicating with vendors. Applicants should have a High School Diploma and 1-2 years of administrative support experience, preferably in the construction industry. Strong computer skills are essential. The position includes various responsibilities from payroll to general office tasks.

Qualifications

• 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry.
• Valid Drivers' License required.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documents.
• Communicate with trade partners and vendors to obtain and update account information.
• Assist in the preparation, issuing, and tracking of RFIs, EWOs, SWAs, and Backcharges.
• Compile project close out documents.
• Prepare and submit petty cash reimbursements and process expense reports.
• Prepare and submit payroll for field staff.
• Maintain, archive, and file jobsite documents.
• Perform general receptionist duties.
• Make travel arrangements for jobsite visitors.
• Maintain office trailer appearance.
• Reorder office supplies as needed.
• Order and pick up meals for onsite meetings.

Skills

Strong computer skills

Knowledge of Excel

Knowledge of Word

Experience with MS Office Suite

Viewpoint experience

Textura experience

Education

High School Diploma, GED or equivalent

Job description

A leading construction firm is seeking a Field Office Admin to support the onsite field team in Birmingham, Alabama. This role involves managing billing data, handling invoices, and communicating with vendors. Applicants should have a High School Diploma and 1-2 years of administrative support experience, preferably in the construction industry. Strong computer skills are essential. The position includes various responsibilities from payroll to general office tasks.