Onsite Austin HQ Operations & Events Coordinator

TerraFirma; Austin (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

TerraFirma in Austin is seeking a hands-on Office Coordinator to keep our HQ running smoothly. You’ll manage day-to-day operations, coordinate cleaning, maintenance and vendors, handle shipping and receiving, and assist with team events and onsite recruiting.

Reporting to the Head of Facilities, you’ll ensure new hires have what they need on day one, maintain inventory, support IT and security for onboarding, and help scale workplace operations as the company grows.

Qualifications

• 1+ year of experience in office coordination or workplace operations.
• Strong organizational skills and attention to detail.
• Clear, friendly communication with coworkers, vendors, and visitors.
• Familiar with Google Workspace and Slack.

Responsibilities

• Support the Head of Facilities with day-to-day site operations and serve as a friendly point of contact for team members at HQ
• Coordinate with cleaning, maintenance, and repair vendors, scheduling visits and following up to make sure issues are resolved
• Manage shipping and receiving, including package intake, outbound shipments, and onsite deliveries
• Maintain office and kitchen inventory, keep spaces stocked and organized, and help run food programs for the team
• Help plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations
• Support logistics for team off-sites, including travel, venues, schedules, and activities
• Prepare the space for recruiting onsites and client tech demos
• Coordinate with IT and security to make sure new hires have a ready workstation, access badge, and onboarding supplies on day one
• Track office supply and workplace budgets and purchases under the direction of the Head of Facilities
• Spot workplace issues early, handle what you can, and elevate to the right team when needed
• Help with ad-hoc administrative tasks as the workplace team grows

Skills

Office coordination

Workplace operations

Event planning

Communication

Vendor management

Tools

Google Workspace

Slack

Job description

TerraFirma in Austin is seeking a hands-on Office Coordinator to keep our HQ running smoothly. You’ll manage day-to-day operations, coordinate cleaning, maintenance and vendors, handle shipping and receiving, and assist with team events and onsite recruiting.

Reporting to the Head of Facilities, you’ll ensure new hires have what they need on day one, maintain inventory, support IT and security for onboarding, and help scale workplace operations as the company grows.