Government Contracts & Compliance Specialist

TerraFirma; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Company holidays

Job summary

TerraFirma is seeking an on-site administrator in Austin to support a major U.S. Government program delivering remote-controlled heavy equipment for disaster response.

You will own invoicing, compliance documentation, and government-required reports, coordinating with the Program Director, accounting, and legal partners to ensure accuracy and timeliness. Your role requires 2+ years in operations/administration, strong spreadsheet skills, and a detail-oriented approach to document-heavy

Qualifications

• 2+ years of experience in operations, coordination, finance or administration, or contracts work.
• Highly organized and detail-oriented, with comfort owning deadlines and document-heavy workflows.
• Strong spreadsheet skills (Excel or Google Sheets) and ability to reconcile data across sources.
• Able to learn invoice and documentation requirements quickly and apply them consistently.
• Interest in supporting disaster relief, recovery, and mission-driven operations.
• Austin, TX (on-site). If not currently in Austin, relocation is available.

Responsibilities

• Prepare and submit contract invoices on the required schedule, including supporting documents and follow-ups through payment.
• Track expenses and organize receipts and documentation needed for reimbursement and audits, including costs related to field deployment and response readiness.
• Coordinate government-required reports and deliverables by gathering inputs, assembling submissions, and tracking due dates and approvals, supporting time-sensitive disaster relief milestones.
• Work with external accountants and attorneys on billing structure, compliance questions, and contract administration needs.
• Maintain clean, audit-ready contract records, including submission logs, supporting documentation, and government feedback tracking.
• Build templates, trackers, and checklists that make invoicing, compliance, and deliverables simple and repeatable, especially for rapid-response operations.

Skills

Operations coordination

Organizational skills

Spreadsheet proficiency

Attention to detail

Disaster relief interest

Tools

Excel / Google Sheets

Job description

TerraFirma is seeking an on-site administrator in Austin to support a major U.S. Government program delivering remote-controlled heavy equipment for disaster response.

You will own invoicing, compliance documentation, and government-required reports, coordinating with the Program Director, accounting, and legal partners to ensure accuracy and timeliness. Your role requires 2+ years in operations/administration, strong spreadsheet skills, and a detail-oriented approach to document-heavy