Executive Assistant to CEO & CTO - Startup in Austin

TerraFirma; Austin (TX); On-site; USD 110,000 - 160,000; Full time

Job summary

TerraFirma in Austin, TX, is seeking an exceptional Executive Assistant to join the leadership team. You’ll work closely with the CEO and CTO and play a real seat at the table in how the company is run.

You will own the operating rhythm of the leadership team, manage calendars and travel, coordinate board meetings and investor conversations, and help leadership priorities align with company goals as TerraFirma scales.

Qualifications

• 5+ years supporting C-level executives with complex calendars.
• Experience partnering with multiple senior leaders.
• Strong written and verbal communication; discretion with confidential info.
• Excellent organizational skills and attention to detail.
• Proficiency with Google Workspace, Slack, and modern productivity tools.

Responsibilities

• Own the leadership team's operating cadence and calendars.
• Coordinate board meetings, investor updates, and fundraising logistics.
• Support commercial operations on customer engagements and materials.
• Plan domestic and international travel to investor trips and active sites.
• Track action items to keep commitments moving.
• Serve as a trusted point of contact for investors, customers, and partners.
• Oversee expense reporting, invoice routing, and contract signatures.
• Design and improve leadership workflows as the company scales.
• Lead special projects aligned with company priorities.

Skills

Executive support

Cross-functional collaboration

Calendar management

Communication

Discretion

Tech proficiency

Tools

Google Workspace

Slack

Expense tools

Job description

TerraFirma in Austin, TX, is seeking an exceptional Executive Assistant to join the leadership team. You’ll work closely with the CEO and CTO and play a real seat at the table in how the company is run.

You will own the operating rhythm of the leadership team, manage calendars and travel, coordinate board meetings and investor conversations, and help leadership priorities align with company goals as TerraFirma scales.