Onsite Administrative Support II – Federal Programs

Group SSI; Ashburn (VA); On-site; USD 30,000 - 39,000; Full time

Job summary

Group SSI in Ashburn, VA is seeking an Administrative Support II to provide in-person administrative and operational support to branch offices of the FHWA's Eastern Federal Lands Highway Division. Reliable commuting to the Ashburn duty location is required.

Daily duties include handling letters, records, travel documentation, timekeeping, and document processing while coordinating meetings and cross-coverage for a coordinated administrative team.

Qualifications

• Minimum administrative office experience required.
• Proficiency with MS Office and collaboration tools.
• Ability to manage time and competing deadlines.
• Must be able to commute to Ashburn, VA.

Responsibilities

• Prepare, edit, proofread, format, distribute and track letters and memos; maintain electronic and paper records.
• Manage shared inboxes, phone and reception duties, mail, scanning, copying and shredding.
• Coordinate meetings, calendars, invitations, agendas, minutes and follow-up.
• Support travel planning and documentation using E2 Travel or similar systems.
• Track employee time using Castle and P6 Primavera; reconcile discrepancies.
• Prepare and process purchase requisitions using ESC PRISM; participate in training.
• Maintain desk procedures and administrative trackers; assist visitors.
• Provide cross-coverage for other administrative stations and adapt to priorities.

Skills

Administrative support

Document preparation

Proofreading

Customer service

Communication

Time management

Independence

Team collaboration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Teams

Google Workspace

ESC PRISM

Castle

P6 Primavera

E2 Travel

Job description

Group SSI in Ashburn, VA is seeking an Administrative Support II to provide in-person administrative and operational support to branch offices of the FHWA's Eastern Federal Lands Highway Division. Reliable commuting to the Ashburn duty location is required.

Daily duties include handling letters, records, travel documentation, timekeeping, and document processing while coordinating meetings and cross-coverage for a coordinated administrative team.