Administrative Support II — Federal Highway (Onsite)

Bailey Information Technology Consultants, LLC; Ashburn (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

BIT, LLC in Ashburn, VA is hiring three Administrative Support II professionals to support the Federal Highway Administration’s Eastern Federal Lands Highway Division. This on-site, full-time role involves ensuring smooth office operations for a branch of 25–50+ people and requires a federal background check.

The position emphasizes calendar management, document processing, travel arrangements, and timekeeping.

Qualifications

• High school diploma or equivalent.
• 3+ years of office administrative support experience.
• Strong skills in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Comfortable using Google Workspace (Gmail, Docs, Sheets, Slides, Meet, Chat).
• Willing to learn agency systems: PRISM, Castle, E2 Travel, and P6 Primavera.
• Excellent grammar, spelling, and proofreading skills.
• Clear, professional communication, both written and spoken.
• Able to juggle priorities and meet deadlines in a fast-paced office.
• Works well independently and as part of a team.

Responsibilities

• Office and correspondence support: prepare, format, and proofread letters, memos, reports, charts, and presentations.
• Finalize about 500 to 1,000 documents per year.
• Manage shared email inboxes and route messages to the right people.
• Send and track correspondence by email, U.S. Mail, and overnight delivery.
• Answer and route phone calls and greet visitors.
• Escort visitors from the front security desk.
• Receive, sort, and distribute mail and packages.
• Keep electronic and paper files organized under records management rules.
• Keep the employee directory and Gmail contact information up to date.

Skills

Strong communication

Time management

Teamwork

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Google Workspace

PRISM (purchasing)

Castle (timekeeping)

E2 Travel

P6 Primavera

Job description

BIT, LLC in Ashburn, VA is hiring three Administrative Support II professionals to support the Federal Highway Administration’s Eastern Federal Lands Highway Division. This on-site, full-time role involves ensuring smooth office operations for a branch of 25–50+ people and requires a federal background check.

The position emphasizes calendar management, document processing, travel arrangements, and timekeeping.