Onsite Administrative Specialist | Scheduling & Onboarding

Stefanini North America and APAC; St. Louis (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Stefanini Group in St. Louis, MO is seeking an Administrative Assistant. This 34-hour, 100% onsite role requires coordinating calendars, meetings, and travel, as well as onboarding support.

You will work with SAP, SharePoint and Microsoft Office, handling invoices, vendor interactions, and data management while maintaining confidentiality and a professional team focus. Travel between offices is expected.

Qualifications

• High school diploma or GED with 2+ years in admin support in a business environment.
• Experience includes travel scheduling, expense reporting, invoicing and event planning.
• Strong computer skills with Word, Excel, PowerPoint and email.
• Ability to onboard and train others and support cross-functional teams.

Responsibilities

• Independently initiate actions and monitor assignments through to completion.
• Schedule appointments and maintain calendars for teams.
• Oversee onboarding processes and coordinate meetings and events.
• Arrange domestic and international travel and MS Teams conferences.
• Monitor and reconcile local site finances; interact with regional/global teams.
• Process invoices and payments; manage procurement and purchasing cards.
• Maintain confidential records and support contract submission and approval.
• Provide back-up administrative support to other groups as needed.

Skills

Administrative support

Communication

Scheduling

Customer focus

Multi-tasking

Teamwork

Education

High school diploma/GED

Associate/Bachelor's in Business or Marketing

Tools

Microsoft Office

Outlook

SAP

SharePoint

MS Teams

Job description

Stefanini Group in St. Louis, MO is seeking an Administrative Assistant. This 34-hour, 100% onsite role requires coordinating calendars, meetings, and travel, as well as onboarding support.

You will work with SAP, SharePoint and Microsoft Office, handling invoices, vendor interactions, and data management while maintaining confidentiality and a professional team focus. Travel between offices is expected.