Administrative Assistant

Stefanini North America and APAC; St. Louis (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Stefanini Group in St. Louis, MO is seeking an Administrative Assistant. This 34-hour, 100% onsite role requires coordinating calendars, meetings, and travel, as well as onboarding support.

You will work with SAP, SharePoint and Microsoft Office, handling invoices, vendor interactions, and data management while maintaining confidentiality and a professional team focus. Travel between offices is expected.

Qualifications

• High school diploma or GED with 2+ years in admin support in a business environment.
• Experience includes travel scheduling, expense reporting, invoicing and event planning.
• Strong computer skills with Word, Excel, PowerPoint and email.
• Ability to onboard and train others and support cross-functional teams.

Responsibilities

• Independently initiate actions and monitor assignments through to completion.
• Schedule appointments and maintain calendars for teams.
• Oversee onboarding processes and coordinate meetings and events.
• Arrange domestic and international travel and MS Teams conferences.
• Monitor and reconcile local site finances; interact with regional/global teams.
• Process invoices and payments; manage procurement and purchasing cards.
• Maintain confidential records and support contract submission and approval.
• Provide back-up administrative support to other groups as needed.

Skills

Administrative support

Communication

Scheduling

Customer focus

Multi-tasking

Teamwork

Education

High school diploma/GED

Associate/Bachelor's in Business or Marketing

Tools

Microsoft Office

Outlook

SAP

SharePoint

MS Teams

Job description

Stefanini Group is hiring!

Stefanini is looking for an Administrative Assistant in St. Louis, MO 63122

Location: 3568 Tree Court Industr. Blvd, St. Louis, MO 63122

Hours per week: 34

• 100% onsite.
• High school diploma/GED with a minimum of two years of experience in providing administrative support in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
• Will support onboarding and training process.
• Excellent computer skills including Microsoft applications Word, Excel, PowerPoint, and email use.
• Possess strong communications and organization skills.
• Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
• Professional and mature demeanor with strong team orientation.
• Strong customer focus, especially critical for interactions over the phone.
• Strong interpersonal skills, able to work across functions and manage outside vendors.

Details

Stefanini Group is hiring!

Stefanini is looking for an Administrative Assistant in St. Louis, MO 63122

Location: 3568 Tree Court Industr. Blvd, St. Louis, MO 63122

Job Title: Administrative Assistant

Schedule: 8:00 AM to 5:30 PM; 30 minutes lunch; M-F

Hours per week: 34

Qualifications

• 100% onsite.
• High school diploma/GED with a minimum of two years of experience in providing administrative support in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
• Technical skills, administrative skills, people skills, organization skills.
• Will support onboarding and training process.
• Excellent computer skills including Microsoft applications Word, Excel, PowerPoint, and email use.
• Possess strong communications and organization skills.
• Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
• Professional and mature demeanor with strong team orientation.
• Strong customer focus, especially critical for interactions over the phone.
• Strong interpersonal skills, able to work across functions and manage outside vendors.

Preferred

• Associate Degree or Bachelor's degree in either Business or Marketing or related field.
• Working knowledge of databases such as Microsoft Access.

Job Requirements

Responsibilities

• Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
• Scheduling appointments and maintaining calendars.
• Oversee onboarding process.
• Scheduling, coordinating, and facilitating meetings, MS Teams conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
• Monitoring, reconciling, and assisting with fiscal administration for local St. Louis sites and vendors. Interacting with Regional and Global teams.
• Financial management - Processing and tracking invoices and payments for manufacturing, team and site support.
• Establishing and maintaining effective working relationships; serving as the first point of contact in communication for teams.
• Supply procurement and physical resource management; Purchasing card documentation and reconciliation.
• Use SAP reporting tools to provide requested data/information.
• Utilize various software, including Dakota, LMS, Outlook, Microsoft Office, SAP to update data, produce customized reports, presentations, documents, databases, journals, and correspondence.
• Record retention management - establishing, updating, and maintaining files and records.
• Utilize discretion and maintain confidentiality in handling sensitive documents.
• Contract management - steward submission and approval process, tracking and resolution.
• Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and SharePoint.

Comments/Special Instructions

• Note: Travel between the offices is what is stated in "10% travel". One of the buildings is 2 miles away, so all candidates will be required to drive and must have reliable transportation.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face to face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.